Business Coordinator II

Responsibilities

• Financial Management:
• Assists in developing the Center's annual budget and coordinating annual fiscal year closing activities.
• Monitors post-award spending on all grants and contracts.
• Ensures key personnel commitments on all projects have been met and all spending is within the guidelines of the project.
• Assists with monitoring project timelines, tracking proposal submission and reporting, and analyzing program data, serves as a resource to Center leadership for grant development administration and reporting requirements.
• Coordinates and supports the planning, development, and implementation of the Center's programs; assists the departments' leadership in developing and implementing the Center's business plan.
• Maintains all Center business files according to System policies and regulations as well as University rules.
• Prepares complex monthly reports for leadership for account review. Analyzes reports and proposes solutions.
• Accounts Payable:
• Implements and coordinates purchasing activities for the Center, including preparing vouchers and requisitions; serves as a backup approver of vouchers and requisitions.
• Monitors the Center's expenditures and makes projections; assigns costs to appropriate accounts/projects; oversees account reconciliations, and processes corrections.
• Oversees and allocates charges on the Center's payment card and travel cards.
• Accounts Receivable:
• Oversees and coordinates all billing activities related to the Center and equipment; Manages incoming funds, including cash handling, payments, reimbursements, and gifts.
• Assists with collections and accounts on hold.
• Travel:
• Assists and trains staff on travel processes and procedures. Develops and reviews unit business travel.
• Human Resources/Payroll:
• Serves as a liaison with fiscal, payroll, and/or human resources. Coordinates personnel activities of the unit. Coordinates and audits personnel files.
• Acts as the primary liaison between Engineering HR/Payroll on human resource and payroll issues.
• Adheres to production calendar for biweekly and monthly payroll and works with Payroll staff to ensure retro payments process correctly.
• Runs payroll and related leave reports in Workday to ensure prompt and accurate biweekly/monthly payroll and accounting to detect payroll discrepancies.
• Responds to routine inquiries regarding payroll and leave policies, procedures and programs; improves and maintains knowledge base regarding compensation and leave laws, regulations, policies, and procedures.
• Maintains Time and Effort reporting; monitors to ensure compliance with System regulations.
• Trains

Benefits

Additional Information

Job Title Business Coordinator II Agency Texas A&M Engineering Department TEES Fiscal Office Proposed Minimum Salary Commensurate Job Location Bryan, Texas Job Type Staff Job Description Why work for Texas A&M Engineering? Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society. As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service. Job Description Purpose: The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

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