Undergraduate Programs Assistant

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Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6) Job Title Undergraduate Programs Assistant Department Administrative Support | BIE Advising and Work Learn_TA | Vancouver School of Economics Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date June 12, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary Responsible for a variety of complex tasks in connection with the administrative functions of the Economics undergraduate programs (Major/Minor/Honours/Combined Majors). Supports the academic success, development, and retention of approximately 1000 domestic and international students. Works collaboratively with the Directors of Undergraduate Studies and Senior Undergraduate Programs Assistant. Provides administrative support to the Directors of Undergraduate Studies, Honours Advisor and other faculty advisors. Serves as an initial point of contact for students, providing them with information, support, and further directing inquiries as needed. Organizational Status The incumbent reports to the Undergraduate Programs Manager. Works closely with, and under the direction of the Directors of Undergraduate Studies and the Senior Undergraduate Programs Assistant. Supports the Honours Advisor and other faculty advisors. Supervises Work Learn students and volunteers at the Economics Learning Center (ELC). Liaises with VSE Faculty, staff, students and other units within the University and the external community. Work Performed 1. Admissions and Evaluation - Coordinates in all aspects of admissions, applications processing, offers and refusals, program declaration, and recruitment activities. 2. Course Scheduling and Registration - Coordinates in scheduling for all ECON undergraduate, cross-listed, CAP, special programs, and online courses (160+ sections per year). Schedules labs and discussion sections. - Monitors ECON course registrations, prerequisites and other registration eligibility of students. Removes ineligible students and registering students according to priority and different Faculty program requirements. Responds to queries regarding registration into undergraduate ECON courses. - Coordinates exam schedules for all undergraduate ECON classes, assisting as a liaison between faculty and Enrollment Services to ensure a seamless exam process. 3. Student Services and Advising - Responds to student inquiries (in person, email and telephone) and answers complex questions about registration, program requirements, admission, promotion and continuation, misconduct, and career opportunities, etc. Recognizes students' concerns either personal or academic, provides general guidance, and connects them with support services as needed. - Supports students in making informed decisions associated with their academic program by citing school guidelines and program documentation. - Coordinates the final exam viewing process. Supervises exam viewing appointments. Ensures strict adherence to privacy and security protocols regarding sensitive examination materials. - Confirms economics undergraduate students' graduation eligibility to Faculty Advising Offices. Prepares specialized documentation for students, including Program Completion letters, pending status confirmations, and other support letters as required. - Assists the VSE Academic Integrity Coordinator in the handling of student misconduct cases by attending case meetings and taking notes, ensuring secure handling and storage of relevant documents, and documenting case progression and resolution. - Maintains and update of departmental email lists for graduates and current students - Liaises with the Vancouver School of Economics Undergraduate Society. 4. Administrative and Operations - Under the direction of Academic Director for the Economics Learning Center (ELC), supervises the Work Learn student coordinator, and 15 to 20 volunteer student assistants. - Prepares awards and scholarships recommendations for the Directors of Undergraduate Studies and the Honours Advisor. Interprets faculty-recommended awards and scholarship descriptions and University policies, ensuring recipients meet the scholarship eligibility and criteria. - Coordinates all aspects of change of grade forms for undergraduate ECON courses. - Coordinates advising appointments for Director of Undergraduate Studies, Honours Advisor and other faculty advisors. - Assists in preparation of curriculum change forms as needed and ensures dissemination occurs through the proper channels. - Maintains

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