Senior Administrative Associate

Responsibilities

• Provide pre and post-award administrative support including information gathering for PI(s), costing allocation updates, effort reports, transfers, progress reports, contractual amendments, subaward invoice payments, expense management, and grant close-outs.
• Serve as the primary human resource partner and process staff and student appointments, including recruitment, support to hiring committee, appointment processing, new employee onboarding and separations, and personnel records maintenance.
• Use appropriate tools to organize and track a variety of unit information and maintain unit records, including publication certification, mailing/contact lists, trainee records, research affiliate appointment records, unit sponsorships, equipment inventory, and unit activity records.
• Establish and document standard operating procedures for routine/repeatable activities; stay up-to-date on College/University policies and procedures; ensure easy access to policy and procedural information for staff through communication and documentation.
• Provide support for special events, conferences, trainings, workshops, public speaking engagements, and related functions.
• Other related functions as assigned
• Required Qualifications
• Clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level with a High School Diploma or GED: At least 7 years
• Clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor's Degree: At least 3 years
• A demonstrated high level of proficiency in the use of document and budget preparation software, including Adobe Acrobat Professional and Microsoft Office (Word, Excel).

Requirements

• More than the required experience with UT systems - DEFINE, Workday, FRMS, Point Plus, UT Market, etc.
• Experience working in a university setting.
• Salary Range
• $55,000 + depending on qualifications
• Working Conditions
• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Occasional weekend, overtime and evening work to meet deadlines
• Required Materials
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the

Benefits

Additional Information

Job Posting Title: Senior Administrative Associate ---- Hiring Department: Latino Research Institute ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose Serves as the primary customer service, financial, and administrative point of contact for the unit and stakeholders within and outside the University.

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