Project Documentation Assistant

Responsibilities

• Documentation Management
• Collect and organize project documents
• Prepare and upload documents in DMS (Kronodoc)
• Create cover sheets and document index using MS Office tools
• Submit documents to customers for approval
• Manage document revisions, status, and version control
• Support Documentation Engineers when required
• Final Documentation Preparation
• Compile and deliver final documentation as per contract requirements
• Ensure proper format (cover pages, index, folders, etc.)
• Organize printing and hard copies, if required
• Coordinate document translations
• Coordination & Communication
• Work closely with project managers, engineers, and global teams
• Communicate with customers for documentation-related activities
• Follow up on pending documents and resolve issues
• Process Improvement
• Suggest improvements and best practices in documentation processes.
• Contribute to development tasks related to the role.
• Knowledge and skills
• Good communicative abilities. The work involves a lot of communication with various stakeholders, including customers.
• As a language proficiency, a good knowledge of English is mandatory for drafting emails and reading documents.
• From ICT skills to good management of Office programs, as well as Adobe Reader. Experience with documentation systems is an advantage.
• The work requires attentiveness and systematic approach, as well as the ability to focus on several projects at different stages during the same day.
• Impact of Role:
• Direct impact on project delivery timelines and quality
• Ensures documentation compliance and avoids project delays or penalties
• Key Competencies:
• Detail-oriented and organized
• Problem-solving mindset
• Ability to handle multiple projects simultaneously
• Strong coordination and follow-up skills

Benefits

Additional Information

We are looking for a Project Documentation Assistant to support our project team. This role acts as a link between Valmet and the customer's documentation team. The main responsibility is to collect, prepare, manage, and deliver technical documents using the DMS system.

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Company Intel

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