Office Manager

Responsibilities

• Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.
• Ensure all contractors carrying out work on site have been approved through the contractor approval process and up to date documentation is maintained.
• Take ownership of the annual health and safety and fire audits, taking regular actions to maintain health & safety standards.
• Manage employees 'Driving for Work' controls including licence and insurance checks and promoting awareness of risks and responsibilities.
• Conduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.
• Organise Fire Marshall and First Aid training as required (working in combination with the People/ L&D team) and manage the list and recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site. Be a Fire Marshall and First Aider yourself.
• Manage front of house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and ensuring accurate record keeping.
• Welcome new starters to the site and ensure they are aware of all facilities.
• Manage catering orders, manage deliveries and stock levels of required office or event related stock.
• Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.
• Manage all incoming courier and mail deliveries.
• Support the business with hoc requests as required.

Requirements

• Educated to GCSE level (or equivalent)
• 5+ years administrative support is desirable.
• Experience using the Simpro Group tech stack.
• Ability to handle high volume, multiple priorities in a fast-paced, ever-changing environment.
• Collaborative and an all round team-player with a great attitude.
• Exceptional organizational skills with a commitment to attention to detail.
• Highly flexible, available and responsive - particularly in terms of operating within multiple, global time zones.
• Superb problem-solving skills.
• What We Can Offer You
• A generous annual leave entitlement plus a personal leave entitlement
• Private Health Insurance
• Employee Assistance Programme (24/7 confidential support on relationships, bereavement, finances)
• Life Insurance
• Company pension scheme, with an uncapped 5% employer contribution
• Generous Parental Leave Program
• Paid Volunteer Leave Days
• Public Holiday Exchange Scheme
• Talent Referral Programme - get rewarded for referring a friend to join our team!
• Cyclescheme, a salary sacrifice to treat yourself to a bike & equipment
• Home & Tech Scheme, a salary sacrifice to treat yourself to some new tech
• A discounts and cash back scheme
• Casual dress and relaxed office environment
• Opportunities for career progression and development
• Diverse training & internal networking opportunities across all of our product lines
• Service recognition awards
• Click here to find out more about working at Simpro Group!
• Our Core Values
• We Are One Team
• We Are Customer Centric
• We Are Growth Minded
• We Are Accountable
• We Celebrate Success
• If you'd like to join a fun and progressive organisation, where there are opportunities to develop your career, please apply now with your CV/Resumer.
• Please note: no agencies will be accepted in the recruitment of this role. Any CVs provided to Simpro Software by agencies will be treated as a gift.

Benefits

Additional Information

Job Context As an Office Manager, you'll play a key role in ensuring the smooth day-to-day running of our office while creating a welcoming, organised and efficient working environment for employees and visitors alike. This varied, hands-on position is responsible for office operations, internal event coordination and health and safety compliance, supporting the wider business by keeping everything running seamlessly behind the scenes. Location and Hours: Reading (RG1), on-site. 3 days, 22.5 hours per week (ideally Mon, Wed, Thur)

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