Executive Assistant to the Executive Vice President for Health Sciences, Georgetown University Medical Center

Requirements

• Job Overview
• Duties include but are not limited to:
• Proactively manage and strategically optimize the EVP's complex calendar, scheduling a high volume of meetings with diverse internal and external stakeholders to maximize strategic engagement.
• Serve as the primary point of contact for the EVP's office, greeting visitors, managing all incoming and outgoing communications, including drafting and editing sensitive and confidential correspondence.
• Prepare the EVP for executive-level meetings by researching background information, compiling data, and preparing comprehensive briefing notes, talking points, and presentations.
• Coordinate all logistical aspects of meetings, committees, and events, including agenda development, material distribution, minute-taking, and diligent follow-up on action items.
• Handle highly confidential and sensitive information with the utmost discretion, maintaining secure and organized systems in compliance with institutional policies.
• Support special projects and strategic initiatives, coordinating tasks, tracking progress, and assisting with research and analysis to ensure timely completion.
• Manage daily office operations, including processing expense reports, managing supplies, and serving as administrative support as assigned.
• Work Interactions
• Requirements and Qualifications
• Education: Bachelor's degree.
• Technical Qualifications: Expert-level proficiency in Google Workspace (Gmail, Calendar, Docs, Slides, Sheets), Zoom, and other relevant collaboration and administrative software.
• Exceptional organizational and time management skills with a proven ability to manage multiple priorities, anticipate needs, and meet deadlines in a fast-paced environment.
• Superior written and verbal communication, active listening, and interpersonal skills, with the ability to interact professionally and effectively with diverse stakeholders.
• Proven ability to identify issues, propose solutions, and act autonomously within established guidelines.
• Meticulous attention to accuracy and detail in all tasks and communications.
• Unwavering ability to handle highly sensitive, confidential, and privileged information with the utmost integrity, judgment, and discretion.
• A high degree of professionalism, strong emotional intelligence, and a service-oriented mindset.
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Benefits

Additional Information

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

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