Research Administration Assistant

Responsibilities

• Key responsibilities will include:
• Managing proposal intake
• Creating and maintaining proposal records
• Overseeing the accuracy of data in proposals
• Assessing team workloads to inform the equitable and strategic assignment of proposals across the team
• Communicating with Principal Investigators to clarify proposal requirements
• Ensuring Grant Coordinators and Pre-Award Specialists receive complete and accurate information to initiate proposal development tasks
• Due to the ever-evolving nature of the work and peak proposal seasons, you will need to be available and willing to flex your work schedule to accommodate unforeseen challenges or high volume. The position also may require occasional overtime, subject to management prior approval.
• What You Will Need to Be Successful:
• Demonstrated attention to detail
• Excellent written and oral communication skills
• Exceptional customer service
• Ability to work independently and collaboratively as a part of a team in a professional office environment, working on and advancing multiple projects simultaneously
• High proficiency with Excel, Adobe Acrobat, MSWord, and Outlook
• Ability to handle confidential information and materials appropriately
• Flexibility and adaptability working and contributing in an environment where change in process/procedures is the norm while maintaining a positive and productive demeanor
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members
• Demonstrated competence in current office methods and procedures (including electronic filing techniques, telephone etiquette, and professional writing/email communication)
• Familiarity with database management and/or financial management tools
• Associate's degree with 2-4 years of financial or administrative experience, or an equivalent combination of education and experience
• Other Preferred Qualifications (but not required):
• Bachelor's degree
• Additional experience in research administration or working with financial data
• Familiarity with Cornell University or another higher education environment
• Experience interpreting instructions and compliance requirements and applying that knowledge to particular situations, especially with grant proposals or in a research environment
• Experience with grant submission systems (e.g., Grants.gov Workspace, NSF Research.gov, and NIH ASSIST)
• To Apply:
• Please submit both a cover letter and a resume to be considered for this position. Tell us why you are interested in this position and joining our PRO team.
• Applications will be reviewed and interviews will be conducted on a rolling basis. Note: Visa sponsorship is not provided for this position .
• Rewards and Benefits:
• This position is eligible for a hybrid work arrangement with weekly work on campus expected. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• Cornell's impressive educational benefits include tuition-free Extram

Benefits

Additional Information

The Pre-Award Research Operations (PRO) team in the Office of Sponsored Programs (OSP) provides centralized pre-award grant proposal preparation and support for Principal Investigators (PIs) across a variety of colleges and academic departments at Cornell University. The PRO team is charged with coordinating the creation, submission, and tracking of grant proposals to federal and state agencies, foundations, and corporate and other private sponsors. The team's overall goals are to provide consistent, high-quality support and excellent customer service while standardizing procedures and expectations for pre-award grant proposal activity. We have an immediate opening for a Research Administration Assistant to join our team. This is a great opportunity to begin a career in research administration and make a vital contribution to Cornell's research mission.

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