Sport Information & Game Day Operations Coordinator

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Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Information Services, Level A Job Title Sport Information & Game Day Operations Coordinator Department UBCO | Communications & Marketing | Athletics and Recreation Compensation Range $5,791.00 - $8,323.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date June 10, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. This position is subject to the satisfactory completion of required background checks Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary This position is responsible for all conference and national sports information / statistical requirements as per the rules and regulations of Canada West, and U SPORTS. This position's responsibilities also include execution of the technical delivery of varsity game days, assisting with written game previews and recaps, feature stories highlighting our programs and UBCO Heat website general maintenance and communications. This position needs to have a strong understanding or ability to quickly grasp score keeping / stats notation and the stats programs used during live games across several sports along with the ability to train and oversee a small staff of student employees. In collaboration with the Marketing & Community Engagement Strategist, this position works to establish and maintain strong public and media relations as they relate to the UBCO Heat. This position requires the ability to work non-standard hours including evenings and weekends (e.g. attending and supporting at identified home games). Organizational Status Athletics & Recreation (A&R) is a department within the AVP Students portfolio, with a strong focus on creating an exceptional UBC student experience. The A&R Department has a team of approximately 20 employees and is led by a strong cross-unit leadership team. It services students through recreational programming, 8 varsity teams, and 3 competitive clubs along with thousands of members of the UBCO & surrounding community. This position reports to the Marketing & Community Engagement Strategist and works closely with coaches/varsity staff and with other department facility managers/coordinators, staff, visiting team, local media, and other campus & community stakeholders. Work Performed Communications and Sport Information Ensures that all conference and national sports information / statistical requirements are met as per the rules and regulations of Canada West and U SPORTS Performs scorekeeping and stats notation during live games across several sports. Writes, edits and produces communications content as assigned. Collects and maintains statistics, awards, records, media clippings, photos and archives for UBC varsity teams. Ensures the UBCO Heat website is up to date with scores, schedules, historical records and current team rosters.Supports the updating and maintenance of the Heat social media outlets (Facebook, Instagram, TikTok, etc.) Oversees production of annual team programs and game day fact sheet - Assists with the promotion of UBCO Heat teams, athletes, and coaches through hometown releases and feature stories and post-game reports. Initiates award nominations and provincial, conference, regional and national award applications, as required. Assists with department events, as required Varsity Events Coordination & Production Acts as the staff member responsible for hosting of the event and the gymnasium facility during varsity sport events, including team room management, coordinating officials, etc. Leads game day video board production and event scripting from a game operations perspective Acts as the responsible staff on site for escalating security needs, patron injury and emergency response in the facilities during varsity events. Primary on-venue liaison for visiting teams and external stakeholders (i.e. security, food vendors, community partners, development & alumni staff, partners, donors, etc). Oversees event scripting and video board operations from an event operations perspective, as well as other in game materials production to ensure successful and league compliant events. Supervises all scheduled minor officials Staff Management Recruits, hires, trains

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