Administrative Specialist

Responsibilities

• Support the smooth day-to-day operations of the Tampa site through effective administrative coordination
• Manage calendars, schedule meetings, and coordinate logistics for internal teams and stakeholders
• Prepare meeting materials, create agendas, and capture and distribute meeting minutes
• Act as a key point of contact by handling incoming calls, visitors, mail, and general site inquiries
• Coordinate visitor access and logistics across multiple site locations, ensuring a seamless experience
• Organize meeting spaces, book rooms, and coordinate basic catering and site events
• Assist with reporting, data entry, and documentation while contributing to continuous improvement and team efficiency

Requirements

• High school diploma or GED required; additional training or experience in administrative support is an advantage
• 3 years of experience in an administrative or office support role
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent communication and customer service skills, with a proactive and professional approach
• Ability to coordinate logistics and support cross-functional teams in a dynamic environment
• High attention to detail and accuracy in documentation, scheduling, and reporting tasks
• About Lonza
• Ready to shape the future of life sciences?

Benefits

Additional Information

Administrative Specialist Location: Tampa, Florida Play a key role in keeping our Tampa site running smoothly by delivering essential administrative and coordination support. This is a great opportunity to contribute to a fast-paced environment while ensuring an excellent experience for employees and visitors alike. What you will get: A competitive compensation. In addition, below you will find a comprehensive summary of the benefits package we offer: - Performance-related bonus. - Medical, dental and vision insurance. - 401(k) matching plan. - Life insurance, as well as short-term and long-term disability insurance. - Employee assistance programs. - Paid time off (PTO). Compensation for this role will be determined by the candidate's qualifications, skills, experience, and relevant knowledge.

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Company Intel

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