Executive Administrative Assistant & Ops

Responsibilities

• Work under the guidance of the Lead EA & Recruiter to support recruiting, executive operations, and people-related initiatives across the organization.
• Support the end-to-end hiring process, including sourcing, screening, interview coordination, candidate communication, offer administration, and onboarding logistics as needed.
• Provide executive support to leadership team members, including calendar management, meeting coordination, travel arrangements, ordering coffee and lunch/dinner, and supporting special projects as needed.
• Assist with office operations, including maintaining office supplies and inventory, coordinating vendors, supporting facilities needs, organizing events and team dinners, and ensuring a well-organized workplace environment.
• Support payroll administration, employee documentation, mail handling, filing, and other personnel operations processes.
• Serve as a welcoming first point of contact for visitors, guests, and incoming communications.
• Prioritize and manage competing demands while maintaining exceptional attention to detail and responsiveness.

Requirements

• Bachelor's degree required.
• Exceptional attention to detail.
• Ability to take ownership and work independently with minimal supervision after training.
• Ability to effectively execute tasks based on provided instructions.
• Proactively identifies gaps in support and seeks opportunities to help.
• Highly responsive via SMS and email.
• Comfortable operating in a high-growth startup environment where business needs and priorities may extend beyond a traditional 9-5 schedule.

Benefits

Additional Information

Job description We're looking for a proactive and detail-oriented Executive Admin & Ops professional to join our team and support our leadership, people operations, and recruiting efforts. This is a newly added role designed to support our EA team of three. In this role, you'll play a key part in identifying top talent, coordinating hiring processes, and supporting onboarding activities as needed. Beyond recruiting, you'll help manage a variety of operational and administrative functions, including payroll support, onboarding coordination, document management and filing, office management, supply and inventory stocking, vendor coordination, facilities support, and front-desk reception responsibilities. You'll also provide executive support to leadership team members, including calendar coordination, travel arrangements, meeting logistics, and special projects as needed. If you thrive in a fast-paced environment, enjoy wearing multiple hats, love connecting with people, and take pride in keeping teams organized and running efficiently, we'd love to meet you!

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at aven? Share your experience