Buyer Ii

About the role

Purchases commodities, equipment, and services required for City operations. This position is responsible for performing a wide variety of tasks required for public procurement of goods and services in accordance with City Purchasing Policy, Texas Government Code, Texas Local Government Code, the Uniform Commercial Code, and other governing statues as prescribed by funding sources. Works under close supervision, with minimal latitude for the use of initiative and independent judgment. ESSENTIAL RESPONSIBILITIES Ensure the procurement cycle is completed within statutory requirements. Review and process quick quotes, invitations to bid, sole source procurements, and inter-local cooperative purchases for multiple City departments. May assist with requests for qualifications, requests for proposals, invitations to bid, and other complex projects. Assist departments in ensuring projects are awarded in compliance with procurement statutes. Responsible for processing requisitions, ensuring proper documentation is included, issuing purchase orders in compliance with the pricing structure and contracts/ agreements, and in compliance with local, state, and federal statutes to ensure prompt supply of goods and services. Coordinate pre-bid/pre-proposal meetings and exchanges of information between vendors and departments to ensure awareness of the City's procurement process and available goods or services. Respond, with supervision, to inquiries from vendors, departments, and contractors in regard to projects and contracts. Research City contracts, inter-local agreements, and departmental requests for quotes to verify compliance of purchases order requisitions. Research City contracts, inter-local agreements, and departmental requests for quotes to verify compliance of purchases via direct payment requests. Assist departments with financial systems, software, and the procurement processes. Verify that vendors are provided with accurate and complete bid specifications. Contact local vendors, small businesses, and historically underutilized business with opportunities to contract with the City. Ensure that vendors are sent accurate and complete bids, and that acquisition of specified product or service is made at minimal cost and maximum quality. Research new sources of supply to maximize competition. Develop and maintain favorable relations with vendors, contractors, and city personnel. May establish and maintain price agreements for goods and services provided to user departments via Direct Payment Request oversight. May assist in the preparation of projects for City Council review and approval. Familiarize self with local, state, and federal procurement laws to acquire certification to conduct public procurement and undertake progressively more complex projects. Perform other duties as assigned. Minimum Requirements Completion of a bachelor's degree in business administration, public administration, marketing, or a related field; or any combination of relevant education and experience. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of purchasing strategies and procurement. English usage, spelling, grammar, and punctuation. Basic computer principles and procedures. Proper public contact and telephone etiquette. Ability to: Work in a team environment. Skill in problem solving and in the use of a computer and applicable software. Evaluate bids and contracts. Pay attention to the details. Establish effective working relationships with vendors and City employees. Communicate effectively orally and in writing. Manage multiple projects. Plan and prioritize assignments. Meet deadlines. Perform basic computer/word processing functions. Physical Requirements: Frequently stand and walk. Frequently flex the upper trunk forward while sitting or standing. Frequently lift 10 pounds and occasionally lift up to 25 pounds. Occasionally pull or push objects. Occasionally flex the upper trunk forward at the waist and partially flex at the knees. Frequently reach at or below shoulder height, and occasionally reach above shoulder height. ADA Profile Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. The employee is also required to balance, crouch, feel, finger, handle, pull, push, reach, speak, stand, stoop, talk, see, and walk. Also requires the ability to make rational decisions and preform repetitive motions. Work Environment The employee works in a safe and secure indoor work environment that may periodically have unpredicted requirements or demands. Physical Exertion: Ability to occasionally lift, carry, and position office supplies or procurement records weighing up to 25 lbs. Ergonomi

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