Administrative Assistant 3 - VCEA Dean's Office

About the role

The Voiland College of Engineering and Architecture (VCEA) supports innovative education, research, and industry partnerships that prepare students to solve complex real-world challenges. The Administrative Assistant plays a key role within the Dean's Office, providing administrative support that helps advance college operations, development activities, personnel processes, and special initiatives. As the Administrative Assistant in the VCEA Dean's office, you will provide professional-level support to the Assistant to the Dean, Development Operations Manager, and Director of Administrative Services. You will help ensure the efficient operation of the Dean's Office by coordinating projects, supporting personnel activities, and contributing to initiatives that serve faculty, staff, students, donors, and external partners. In this role, you will coordinate complex administrative functions including maintaining records and databases, preparing reports and correspondence, coordinating calendars and meetings, supporting employee onboarding and training activities, and assisting with recruitment and personnel processes. You will also support development and stewardship efforts, serve as a primary point of contact for visitors and inquiries, coordinate college events, and help ensure projects and operational priorities are completed accurately and on schedule. Additional Information: This is a full (100 % FTE), permanent position. This position is overtime eligible. Monthly Salary: $4,004 to $5,376 | Range 44 (Step A - M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 . In accordance with RCW 49.58.110 , the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation . Required Qualifications: High school diploma or equivalent AND three (3) years of clerical, office or administrative experience. OR An Associate's degree in business administration, public administration, or a closely related field may substitute for experience. AND One (1) year of experience as an Administrative Assistant 2 or two (2) years as an Administrative Assistant 1. OR Equivalent education/experience. Experience and proficiency in Microsoft Office Suite. Demonstrated ability to use and assist with office equipment. Experience working with the public or in a customer service setting. Demonstrated ability to interact effectively with persons of varying levels of responsibility and experience. Experience maintaining hardcopy and electronic records/files.

Requirements

• Extreme attention to detail.
• Demonstrated ability to prioritize work to meet deadlines.
• Position Sponsorship Eligibility: Not eligible for work visa sponsorship
• About VCEA -
• About WSU Pullman Campus -
• Area/College: Voiland College of Engineering and Architecture
• Department Name: Dean's Office
• Location: Pullman, WA
• Application Instructions: Applicants must upload the following required documents to their online application

Benefits

Additional Information

Online applications must be received before 11:59pm on: July 6, 2026 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 105G-YN_CS_NPS - Administrative Assistant 3 Business Title: Administrative Assistant 3 - VCEA Dean's Office Employee Type: Classified Position Details:

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