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Part-Time Office Experience Coordinator (6 Month FTC)

External
dept logoDept · Sydney, Australia
Full-timeOn-siteToday
BudgetingComplianceCRMLeadershipMove
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Responsibilities

  • Front of House & Workplace Operations:
  • Client Experience: Greet visitors, manage meeting room bookings, and coordinate hospitality/catering.
  • Facilities & Space Management: Maintain the daily look and feel of the space (including tidying, managing bins, and restacking dishwashers).
  • Logistics & Supplies: Oversee mail, courier services, office procurement, and stationery inventory.
  • Vendor Relations: Act as the main point of contact for building management, cleaners, plant maintenance, and external suppliers.
  • Tech & Safety: Partner with IT site support to log equipment issues, and act as our trained First Aider and Fire Warden.
  • Office Administration Tasks:
  • Team Support: Assist the People & Leadership teams with local onboarding and offboarding setups.
  • Budgeting: Track daily office expenditure against the workplace budget and manage the office furniture inventory.
  • Compliance & Sustainability: Work with the Office Experience Lead (based in London) to maintain safety certificates and support local sustainable practices in line with our global B Corp certification.
  • Culture & Team Experience:
  • Event Support: Partner with the Office Experience Lead and local leadership team to plan, execute, and communicate local social events and cultural activities.
  • Global Alignment: Help unify our local Sydney vibe with our broader Global Studios network so our teams enjoy a consistent workplace experience.
  • Ad-Hoc Projects: Lend a hand with internal communications, creative workplace projects, and administrative tasks for senior management as they arise.

Requirements

  • Previous experience within an agency environment is desirable
  • Highly computer-literate with experience with G Suite
  • Excellent verbal and written communication skills
  • Superb organisational and multitasking skills
  • Discretion in handling confidential information
  • A service-oriented approach with excellent interpersonal skills
  • Ability to handle multiple tasks effectively in a fast-paced environment
  • Adaptability to shifting work priorities
  • Someone that is able to work flexibly
  • A conscientious work ethic

Benefits

Note on Entitlements: The package details below are based on a full-time equivalent (FTE) position. All salary, leave balances, and benefits will be pro-rated to align with your part-time and fixed-term schedule.20 days of paid holiday each year, plus relevant public holidays.Doona Day - 1 additional day off paid leave each year to enjoy some downtime.Birthday Leave, 1 day paid day off each year to be taken during your birthday week.Annual Leave Purchase Scheme.12% Superannuation Contribution.Access to dedicated mental health resources including sick & carer's leave scheme, employee assistance programme and trained Mental Health First Aiders.Dept Allowance, a dedicated company contribution towards professional development.Long Service Leave, provided in accordance with relevant state legislation.Enhanced Parental Leave.Learning and Development, continuous growth opportunities through internal training, and "inspirational talks" guest speakers.Buddy Program, you will be paired with a 'Buddy' to help you navigate your first weeks' at DEPT®.A Certified BCorp Agency and is multi-award winning "Agency of the Year".Awesome clients. Whether big or small, local or global - at DEPT® you'll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!Global DEPT® Cares Month , an annual initiative where our teams donate their professional skills and time to support local charities and pr-bono projects.Talent Referral Scheme.WHY DEPT®?We are a Growth Invention company built to help the world's most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next byHealth insuranceParental leave

Additional Information

This is a 6 month fixed term contract initially, with potential for extension. DEPT® is a Growth Invention company built to help the world's most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We're 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021. JOB PURPOSE This role is part of our Global Studios team. We create emotive yet conversion-focused ideas, products and campaigns at scale and speed. Our specialty is hyper-personalised, digital communications that change perceptions, shape new behaviours, and shift market share for our clients. Commitment: Part-time, 2 days per week (15 hours), based in our Sydney office. Hours: Thursday is a mandatory full day in the office (7.5 hours / 9am-5.30pm with an hour unpaid lunch break). The remaining day (7.5 hours) can be worked on Tuesday, Wednesday, or split across both days.

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Part-Time Office Experience Coordinator (6 Month FTC) at Dept