Develop a CGIAR Investigations Manual-Consultancy

About the role

Project Title : Develop a CGIAR Investigations Manual and undertake the feasibility review of a shared CGIAR EBC Case Management System Project Length: Start Date: 08 July 2026, End Date: 08 November 2026 Deadline for Applications: 01 July 2026, 11:59 PM CET The CGIAR EBC Function operates within a federated governance model where Centers maintain autonomy for management of allegations while adhering to system‑level safeguards, escalation pathways, and confidentiality requirements. Variations in maturity, capacity, and workflows across Centers create complexity. To address this, the Integrated Partnership Ethics and Business Conduct (EBC) Function is seeking to develop a comprehensive CGIAR Investigations Manual and undertake the feasibility review for a common case management system. Phase 1 (est. 6 weeks) Key responsibilities: The Consultant will support the EBC Function in designing and operationalizing a system-wide investigations Manual : Develop a comprehensive CGIAR Investigations Manual (final version) Produce: o practical, user-oriented operational templates and procedural guidance notes for Centers and the System Organization o benchmarking note (good practices and recommendations) o summary note highlighting key risks, gaps and implementation considerations Ensure alignment with the CGIAR EBC Escalation Framework, applicable policies, and international best practice Deliverables : 1. Development of an Investigations Manual Develop a structured CGIAR Investigations Manual covering: o Investigation lifecycle (intake, assessment, investigation, reporting, closure) o Roles and responsibilities across Centers and system-level functions o Use of external investigators o Evidence standards and documentation o Reporting requirements and link to escalation pathways Ensure the Manual is: o Practical and implementable o Adaptable to different legal jurisdictions o Consistent with CGIAR governance architecture 2. Development of Operational Tools and Templates Design a toolkit to support consistent application, including but not limited to: o Investigation plan template o Interview template (witness/subject) o Evidence log template o Investigation report template o Case classification and decision tree o Case closure checklist 3. Alignment with Policy and Governance Frameworks Ensure alignment with: o EBC Escalation Framework o Whistleblowing and safeguarding policies o Data protection and confidentiality requirements Map how investigations interact with: o Reporting obligations to AFRCs, Boards, and System-level governance o Funder reporting obligations (where applicable) 4. Benchmarking and Best Practice Benchmark CGIAR approach against: o IFIs and multilateral organizations o UN agencies and federated organizations Integrate relevant best practices Methodology: The Consultant will: Review existing CGIAR Integrated Partnership Ethcs and Business Conduct Policies, documentation and practices Engage with EBC Function stakeholders i.e EBC Leads through structured consultations Ensure outputs are: o Clear, practical, and user-oriented o Suitable for a multi-jurisdictional environment Phase 2 (est. 8 weeks) Key responsibilities: To undertake a feasibility review to assess a solution for a common case management system that can be implemented in a way that: o Protects Center autonomy o Preserves data protection, confidentiality and due‑process safeguards o Supports the Escalation Framework o Enables non‑identifying, system‑level visibility o Accommodates maturity differences o Avoids unintended access or governance overreach To conduct a comprehensive feasibility review of options for a common case management system suitable for a federated environment, and to recommend viable pathways, prerequisites, and decision points for CGIAR. The consultant will: o Assess technical, legal, operational, financial, and organizational feasibility o Identify risks, constraints, and enabling conditions o Assess capability of current case management system o Map current workflows, maturity levels, and capacity variations o Evaluate system architecture options (shared, hybrid, Center‑specific) o Recommend a defensible, governance‑aligned path forward o Define prerequisites for procurement or implementation The consultant will provide an evidence‑based assessment report. Scope of work: The consultant will undertake the following tasks: Technical Feasibility o Assess architecture case management system options o Review interoperability with existing systems o Evaluate role‑based access, audit trails, and confidentiality controls o Identify data‑segregation requirements o Benchmark against comparable entities Legal & Compliance Feasibility o Review of data protection laws across relevant jurisdictions and any Identify legal risks Operational Feasibility o Map current workflows across Centers o Assess capacity, staffing, and maturity variations Organizational & Governance Feasibility o Assess alignment with the Escalation Framework o

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