Executive Recruiting Coordinator

About the role

In this role, you will coordinate and optimize the end-to-end recruiting process to deliver a seamless, high-quality candidate experience. You will partner closely with talent acquisition partners, hiring managers, and cross-functional stakeholders to manage interview logistics, maintain clear communication, and ensure efficient progression through hiring stages. You will also identify opportunities to improve processes, enhance scheduling workflows, and drive consistency across Talent Acquisition operations.

Responsibilities

• Coordinate and manage interview scheduling across candidates, recruiters, and hiring teams, including complex and multi-stage interviews
• Serve as a primary point of contact for candidates, ensuring a responsive, professional, and high-touch experience
• Manage candidate pipelines and track progress through all stages of the hiring process
• Maintain accurate and up-to-date data within the applicant tracking system
• Prepare candidates with interview logistics, expectations, and relevant context
• Coordinate interview logistics including calendars, travel (as needed), and day-of support
• Communicate status updates and respond to candidate inquiries in a timely manner
• Support and coordinate post-interview debriefs with hiring teams
• Assist with offer processes, including documentation, approvals, and handoffs to onboarding
• Identify scheduling challenges and process inefficiencies and implement improvements
• Partner with recruiters, hiring managers, HR, and other stakeholders to ensure smooth hiring operations
• Contribute to continuous improvement of recruiting coordination workflows and candidate experience

Requirements

• Relevant degree preferred
• 2 or more years of experience in recruiting coordination, scheduling, or talent acquisition operations
• Strong organizational skills with high attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and schedules in a fast-paced environment
• Experience with applicant tracking systems and scheduling tools (e.g., Outlook)
• Strong problem-solving skills and ability to anticipate challenges
• Ability to handle sensitive and confidential information with discretion
• Strong client and candidate service orientation
• Experience working with cross-functional teams and stakeholders
• Estimated Hiring Range:
• This position is also incentive eligible.
• Vizient has a comprehensive benefits plan! Please view our benefits here:
• http://www.vizientinc.com/about-us/careers
• Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities
• The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.

Additional Information

When you're the best, we're the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves . We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

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