Senior Executive Assistant

About the role

Established in 1979, Codex has grown to become Ireland's market leader in the provision of office supplies, furniture, and print services. Over 45+ years, we have built our business on the core values of Ambition, Customer First, Innovation, Integrity, and Belonging. Today, we employ over 90 team members nationwide, achieved annual turnover exceeding €32 million in 2025, and continue to pursue ambitious growth plans. We are now seeking an experienced Executive Assistant to join us on a part-time basis to support our CEO and Leadership Team. This is a high-trust, high-impact role designed to increase executive effectiveness while ensuring the workplace operates smoothly and professionally. Working closely with the CEO, you will act as a trusted partner, combining discretion, operational discipline, and excellent communication to deliver effective support across the business. While reporting to the Head of People & Culture, the role works in close partnership with the CEO and Leadership Team. This role will provide coordination support across the leadership team, however, the primary focus is supporting the CEO and enabling leadership effectiveness across the organisation. This role suits someone who enjoys bringing calm, clarity, and structure to a fast-moving leadership environment. Executive Support to CEO Provide high-level administrative and strategic support to the CEO Manage complex calendars, schedule coordination, and key communications Prepare board packs, leadership presentations, executive reports, and other critical documents Act as a trusted partner and gatekeeper to the CEO, helping prioritise time, information, and decision-making Oversee preparation, follow-up, and action tracking for leadership and board meetings Draft and coordinate internal communications on behalf of the CEO Handle travel logistics, expenses, and other administrative workflows Maintain organised filing systems for presentations, reports, and board materials Leadership & Meeting Effectiveness Coordinate Leadership Team agendas and supporting documentation Implement clear action tracking and follow-through processes across leadership meetings Improve meeting discipline, documentation, and follow-up standards Support effective use of collaboration tools (Microsoft 365, Monday.com) Office Operations & Culture Oversee day-to-day office operations to ensure a safe, clean, and efficient workplace Coordinate on-site gym facilities and other workplace amenities Oversee procurement of office stationery, equipment, and home office supplies Support internal events and leadership offsites Assist with GPTW processes and engagement initiatives What Success Looks Like In this role, success will be measured by the positive impact you have on leadership effectiveness and organisational coordination. Within your first months, you will: Ensure the CEO's calendar, meetings, and priorities run smoothly and efficiently Improve preparation, documentation, and follow-through for leadership meetings Bring structure and clarity to key communications, reports, and presentations Reduce administrative workload across the leadership team Contribute to a well-organised, professional, and positive workplace environment To be a great fit for this role you will have: 3+ years supporting senior leadership or C-suite Exceptional organisational and prioritisation skills High emotional intelligence and discretion Strong written communication and presentation capability Comfortable operating independently and making informed decisions Strong Microsoft 365 proficiency Experience improving processes and bringing structure is highly desirable Salary DOE 23 Days Annual Leave + Public Holidays + 3 Days of Annual Celebratory Leave (Pro-rata) Extensive Family Friendly Policies On Site Free Gym Access Flexible and Hybrid Working Options Company Pension Scheme with Life Assurance Educational Assistance Program Colleague Reward & Recognition Scheme Onsite canteen with coffee, light breakfast and snacks provided. Staff parking Certified Great Place to Work To apply, please submit your CV to recruitment@codexltd.com. Due to high volumes, only shortlisted candidates will be contacted.

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