Office Manager

About the role

As the Office Manager , you will report to the Associate Director of Administrative Services and perform a variety of administrative and fiscal tasks for the Office of the Campus Veterinarian (OCV) , a unit within the Office of Research (OR) . You will work closely with the Director of the OCV to oversee day-to-day operations, including setting priorities, serving as the building coordinator, managing the OCV vehicle fleet, overseeing all aspects of supplies, and supporting cleaning for work attire and veterinary spaces. You will manage all financial activities for state funds and four university service centers; supervise a Fiscal Specialist 2 and any part-time financial staff; support human resource processes; and participate in strategic planning. This position is part of a veterinary team that supports research, teaching, and testing through high-quality animal care. The work may include exposure to emotionally challenging circumstances and requires the ability to maintain professionalism in sensitive situations Percentage Breakdown of Job Functions: 40% Administration and Operations 30% Financial Management 15% Supervision and Personnel Management 10% Strategic Planning 5% Other Additional Information: This is a full time (100 % FTE), permanent position. This position is overtime eligible. Monthly Salary: $4,108 to $5,506 | Range 45 Steps A - M | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 . In accordance with RCW 49.58.110 , the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation . Required Qualifications : A Bachelor's degree involving major study in business administration or closely allied field and one (1) year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office; OR one (1) year of experience in State service as an Administrative Assistant 2, HR Assistant 2, or Data Compiler 3 or two (2) years in State service as an Administrative Assistant 1, or HR Assistant 1, or equivalent involving supervisory or office management responsibility. Additional qualifying experience will substitute, year for year, for education. Excellent oral and written communication skills. Demonstrated attention to detail. Proficient in computer usage to include Microsoft Suite products. Experience with various financial activities such as accounts payable, accounts receivable, purchasing, travel, personnel, cost analysis and budget planning. Strong work ethic and willingness to maintain confidentiality.

Requirements

• Previous administrative or fiscal work in a veterinary hospital, research or biomedical institution, or similar company.
• Experience and/or knowledge of state and federal laws/regulations pertaining to fiscal management.
• Experience with Washington State University (WSU) or higher education system, which includes familiarity with a mainframe system, personnel processes, budget experience and fiscal process.
• Knowledge of Washington Administrative Codes and WSU Business Policies and Procedures.
• Unique Work Conditions:
• Working environment will involve exposure to laundry/work attire that will have been in contact with animals, animal waste, hair, dander and bodily fluids. Personal protective equipment is available for use when handing dirty laundry.
• Position Sponsorship Eligibility: Not eligible for work visa sponsorship
• About the Office of the Campus Veterinarian -
• Area/College: Office of Research
• Location: Pullman, WA
• Application Instructions: Applicants must upload the following required documents to their onli

Benefits

Additional Information

Online applications must be received before 11:59pm on: July 21, 2026 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 106J-YN_CS_NPS - Office Manager Business Title: Office Manager Employee Type: Classified Position Details:

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