Executive Assistant & Office Manager

About the role

Own the operating system behind the CEO. As Executive Assistant & Office Manager, you'll provide executive support to the CEO while ensuring Humanly's office runs as a high-functioning, organized, and energizing environment for the entire team. This role blends strategic EA support with hands-on office operations - enabling the CEO and leadership team to operate at their best while building a strong in-office culture.

Responsibilities

• CEO Leverage
• Own and optimize the CEO's calendar, ensuring time is consistently spent on highest-impact priorities
• Proactively manage scheduling, conflicts, and prioritization
• Prepare the CEO for meetings with briefs, context, and follow-ups
• Track action items and ensure follow-through
• Manage inbound communications and act as gatekeeper when needed
• Coordinate travel, logistics, and key events
• Support preparation for board meetings, leadership meetings, and external engagements
• Execution & Coordination
• Track and follow up on key initiatives and action items across the leadership team
• Ensure meetings result in clear next steps and accountability
• Help drive operational cadence (weekly leadership meetings, all-hands, etc.)
• Assist in lightweight project management across teams
• Reduce operational friction for the CEO and leadership team
• Information Hub
• Ensure smooth communication between the CEO and internal/external stakeholders
• Organize and maintain key documents, notes, and internal resources
• Capture and synthesize notes from key meetings
• Help maintain visibility into priorities, deadlines, and commitments
• Ensure nothing falls through the cracks
• Office Management & Operations
• Own day-to-day office operations (supplies, vendors, facilities, etc.)
• Ensure the office is organized, functional, and a great place to work
• Manage office budget and vendor relationships
• Coordinate in-office logistics (meals, events, onboarding setup)
• Support the hybrid/in-office experience for employees
• Handle ad hoc operational needs quickly and effectively
• Culture & Team Experience
• Help create a positive, welcoming office environment
• Support team events, offsites, and company gatherings
• Assist with the onboarding experience for new hires
• Be a connector across teams and help maintain strong internal relationships
• Reinforce company culture through day-to-day interactions

Requirements

• 3+ years of executive assistant or chief of staff experience, ideally supporting a C-suite executive at a fast-paced startup
• Mastery of calendar management, travel coordination, and executive communications - you can run a complex CEO schedule without losing a beat
• Strong organizational and project coordination skills - you track what's moving, what's stalled, and who needs a nudge
• High attention to detail and operational rigor - things don't slip through on your watch
• Excellent written and verbal communication - you can synthesize a board meeting into three clear bullets or draft an email the CEO would send as-is
• Experience owning office operations - vendors, budgets, facilities, and the details that make a workplace great
• Builder mindset - you see gaps and close them, without waiting to be asked
• High discretion and judgment - you're in the room (and the inbox) for things that matter, and you treat it that way

Benefits

Additional Information

About Humanly Humanly builds AI-native hiring software that turns recruiting from a reactive scramble into a predictable system. Built for hourly, frontline, and high-volume hiring, we don't just give teams tools - we deliver pre-vetted, ready-to-hire candidates on demand. Our AI conducts over 9,000 interviews a day for hundreds of customers, including Microsoft, Domino's, MGM Resorts, and Massage Envy. We recently closed a $25M Series B, and we're using it to accelerate what's already working: expanding the platform, growing the team, and deepening our reach with the companies who rely on us. Headquartered in Bellevue, WA with a team that spans the globe, we're at the stage where the foundation is built, the momentum is real, and the ceiling is wherever we decide to put it. We call ourselves Human Beans. We take ownership, move fast, and care about doing the right thing - for our customers, for candidates, and for each other. AI is core to what we build, and we're intentionally building a workplace where it's embedded in how we work too. We know the future is changing, and we're changing with it. If that's the kind of place where you do your best work, we'd love to meet you.

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