Health & Safety Administrator

Responsibilities

• Health & Safety Administration
• Maintain and update all H&S documentation, including training records and incident logs.
• Manage the central H&S filing system (digital and physical), ensuring documents are current, accessible, and audit‑ready.
• Track expiry dates for mandatory training (Manual Handling, Fire Safety, First Aid, Chemical Handling, etc.) and coordinate renewals.
• Incident & Risk Management
• Log all incidents, near misses, hazards, and corrective actions in the H&S system.
• Assist in coordinating investigations, gathering statements, and preparing documentation for review.
• Follow up with site managers to ensure corrective actions are completed and recorded.
• Compliance & Audit Support
• Assist with internal and external audits.
• Track statutory inspections (fire equipment, racking, lifting equipment etc.) and ensure documentation is filed.
• Support the preparation of regulatory submissions and compliance documentation.
• Training & Communication
• Prepare training attendance sheets, and certificates.
• Circulate safety alerts, updates, and communications to relevant teams.
• Support onboarding by ensuring new starters receive required H&S induction.
• Operational Support
• Assist the H&S team with site walk‑throughs, inspections, and follow‑up actions.
• Coordinate PPE requests, stock levels, and distribution to staff.
• Support ergonomic assessments, workstation reviews, and DSE compliance.
• Skills & Experience Required
• Essential
• 1-2 years experience in an administrative role, ideally within Health & Safety or Operations.
• Strong organisational skills with excellent attention to detail.
• Proficient in MS Office (Excel, Word, PowerPoint) and comfortable with digital record‑keeping systems.
• Ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Strong communication skills and ability to work with cross‑functional teams.
• Uniphar - Who we are
• Supply Chain & Retail
• Pharma - On Demand
• Click here to find out more: About Us - Who we are | Uniphar
• Culture at Uniphar
• Uniphar is a combination of many businesses each with its own identity, culture, values, and ways of working. Our overarching culture narrative is inclusive of each of these stores. Uniphar lives and breathes four key pillars which unpin and support our culture.
• We have a people first approach - we do the right thing. We support entrepreneurial spirit where adaptability, commitment & resilience is embodied in our way of working. We have a Common Purpose that connects our diversified businesses and people. Finally, Trust is at the heart of how we operate.
• Everything Uniphar does is enabled by our people and as we continue to grow domestically and internationally, we become more diverse. This diversity fuels our business and culture.
• Sustainability

Benefits

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