Procurement Admin (Food Services/FMCG)

Responsibilities

• Maintain and organize product documentation and records.
• Manage WD ordering processes and ensure timely replenishment.
• Update product costing and selling prices in Alaya.
• Support the preparation of AFP Weekly Reports (including bi-weekly weekend reporting).
• Coordinate shipment activities, including cargo clearance and liaison with third-party logistics providers.
• Monitor and update Out-of-Stock (OOS) and dropped-item reports.
• Create and issue Purchase Orders (POs) upon obtaining the necessary approvals.
• Provide backup support for procurement functions and event-related activities.
• Manage AFP receiving processes and ensure accurate documentation.
• Handle local ordering for both inventory and non-inventory items.
• Communicate updates to relevant stakeholders, including sales order updates, new SKU creation, ETA changes, and other operational matters.
• Perform other ad hoc duties and projects as assigned.

Requirements

• 1-2 years of experience in the Food Service, FMCG, or related industry.
• Good command of English, both written and spoken.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• Team player with good communication and coordination skills.
• Working Hours
• Monday to Friday
• 9:00 AM - 6:00 PM
• 5-day work week

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