Office Administration Coordinator (1 year contract)

Responsibilities

• New Hire & Leaver Administration
• Coordinate onboarding essentials for new hires including photo-taking, access card issuance, lockers and distribution of welcome bags (T-shirts, notebooks, etc.).
• Manage access card refresh and removal for leavers.
• Procurement & Vendor Management
• Source and order pantry supplies, stationery, cone cups, and Ichor-branded merchandise (T-shirts, notebooks).
• Liaise with vendors for toner and drum replacements across all offices and cells, as well as vending machine top-ups and fault rectification.
• Raise Purchase Requisitions (PRs) and submit invoices for finance processing.
• General Administrative Support
• Handle daily letterbox collection, courier services, process vendor invoices (e.g. vending machines).
• Oversee the procurement and replenishment of stationery and pantry supplies.
• Coordinate festive decorations and work closely with the Facility team to ensure the upkeep, maintenance, and overall conduciveness of the employee workplace environment.

Requirements

• Diploma or equivalent qualification in any discipline.
• 3 - 5 years of working experience in an administrative, office support, or customer service role in a Manufacturing environment is an advantage
• Basic to intermediate proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Familiar with procurement processes, including raising Purchase Requisitions (PRs) in Oracle.
• Strong organisational skills with the ability to manage multiple tasks and prioritize simultaneously
• Able to work independently with minimal supervision while managing competing deadlines
• Comfortable interacting with internal stakeholders, external vendors, and visitors at all levels
• Dependable and resourceful with a proactive approach to problem-solving.

Additional Information

The Office Administration Coordinator plays an important role in ensuring the smooth and efficient day-to-day operations of the office. This position is responsible for a broad range of administrative, procurement, and coordination functions that support the overall workplace experience for employees and visitors.

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