Senior Specialized Administrative Support Officer

About the role

The Senior Specialized Administrative Support Officer will provide high-level administrative support to senior leaders, ensuring efficient day-to-day operations. This position requires a unique blend of executive support, project management, procurement, and HR tasks, with a preference for candidates who have prior experience supporting similar customers. The ideal candidate will be comfortable working independently with an expectation of taking initiative based on general guidance.

Responsibilities

• Executive Support :
• o Balancing the schedules of executives with conflicting priorities, ensuring all meetings, appointments, and travel plans are seamless and strategically prioritized.
• o Acting as a Gatekeeper: Screening calls, emails, and visitors, deciding which require the executive's attention and which can be delegated or handled independently.
• o Manage, synchronize, and deconflict executive calendars, schedule meetings across multiple time zones, prepare agendas and materials.
• o Prepare, review, and disseminate reports, presentations, and other documents for internal and external stakeholders.
• o Coordinate domestic and international travel, prepare expense reports, and handle travel logistics.
• o Serve as a key point of contact for executive offices, facilitating communication between departments within the organization.
• Procurement and Budget Management :
• o Purchase and track office supplies, equipment, and materials in accordance with the organizations policies and budget limitations.
• o Manage cross-functional projects, assisting executives with budget preparation and tracking, summarizing financial reports, and managing purchase orders.
• o Collaborate with finance teams to ensure various budget estimates are prepared and available for senior management review.
• P roject and Schedule Management :
• o Support project managers by tracking project timelines, schedules, and deliverables, ensuring resources are available deadlines met.
• o Optimize project management documentation and organize project-related meetings.
• Human Resources and Personnel Management :
• o Oversee onboarding new employees, including processing security access and coordinating personnel paperwork.
• o Support HR functions, including employee scheduling, timesheet approvals, and benefits inquiries.
• o Assist in performance evaluations by organizing and maintaining records and ensuring compliance with HR policies.
• o Provides mentorship and guidance to office staff.
• Physical Requirements :
• o Physical requirements include handling items weighing up to 50 pounds.

Requirements

• Experience : Minimum of four to five years of experience in executive administrative roles.
• At least one to two years of experience supporting senior leadership
• Education : HS Diploma or GED
• Associate's or Bachelor's degree preferred
• Technical Proficiency : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with purchasing systems and procedures
• Skills : Strong organizational, communication, and multitasking skills with a proven ability to prioritize tasks.
• Experience managing complex project schedules and deliverables.
• Knowledge of human resource functions, including onboarding, timesheets, and performance management.
• Physical requirements include handling items weighing up to 50 pounds.
• -
• What You Can Expect:
• A culture of integrity.
• At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
• An environment of trust.
• CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
• A focus on continuous growth.
• Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.
• Pay Range :

Benefits

Additional Information

Job Title: Senior Specialized Administrative Support Officer Job Category: Administration Time Type: Full time Minimum Clearance Required to Start: TS/SCI with Polygraph Employee Type: Regular Percentage of Travel Required: Up to 25% Type of Travel: Local * * *

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