Senior Administrative Assistant - Nephrology

About the role

Under general direction, perform routine and advanced administrative duties for the Division of Nephrology requiring considerable skill and in-depth knowledge of organizational policies and procedures. Primary Responsibilities Support faculty, advanced practice providers, and staff by anticipating and initiating action regarding administrative functions. Coordinate and lead projects and track status/progress Coordinate and maintain schedules, meetings, and tasks associated with meetings; appointments; and travel itineraries; as well as maintain calendars for assigned faculty and staff. Assist with curriculum vitae maintenance and updating of the Faculty Collaborative Database Use complex functions of a variety of computer applications and technology. Maintain programs and troubleshoot problems as needed Screen telephone calls, faxes, assist visitors, and resolve complex inquiries Collaboratively share group functions with other administrative team members Compose, proofread, and format general and clinical correspondence and documents as needed, including preparing and composing confidential correspondence. Proofread documents for accuracy and correctness Distribute mail and organize filing systems accurately maintaining records Process payment requests, requisitions, and invoices Compile data and information from multiple sources to prepare reports Knowledge - Skills - Abilities Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. This includes proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience in Epic medical records system. Advanced technology skills, including understanding of both Microsoft and Apple operating systems. Experience in using web-based applications. Organization, time management, interpersonal, communication, and problem-solving skills.

Requirements

• Appropriate experience may be substituted on equivalent basis.
• Minimum Required Education: High school diploma
• Minimum Required Experience: 5 years of experience
• Preferred Education: Bachelor's Degree
• Preferred Experience: 5 years of experience in a support role with 2 or more years supporting executive professionals or in an academic or healthcare setting
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• Physical Requirements
• Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
• Work Environment
• Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
• Sensory Acuity
• Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
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• Classification
• FLSA Status Non-Exempt
• FLSA Test Administrative
• Why MCW?
• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
• For a brief overview of our benefits see: Benefits Overview
• For a full list of positions see: MCW Careers
• MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

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