HR Executive

Responsibilities

• Handle full-cycle recruitment, including job postings, candidate sourcing, resume screening, interview arrangements, offer preparation, and candidate follow-up.
• Manage onboarding, including P-file creation, document collection, LOA preparation, new hire forms, Whyze profile creation, orientation, face scan registration, and new employee follow-up.
• Manage work pass matters, including new applications, renewals, cancellations, IPA follow-up, medical checks, security bond, SG arrival card reminders, e-issuance, levy waiver, and foreign employee records.
• Handle HR administration and employee records, including P-files, contracts, letters, trackers, personal records, and HR system updates.
• Prepare and review HR letters, including confirmation letters, salary adjustment letters, transfer letters, promotion letters, warning letters, termination letters, resignation acknowledgement letters, and employment-related documents.
• Handle payroll-related matters, including attendance, OT, leave, claims, allowances, deductions, incentives, service charge, salary changes, employee movements, CPF, payslips, and payroll adjustments.
• Manage confirmation matters, including confirmation assessments, insurance and medical benefit enrolment checks, confirmation letters, dining vouchers, LOC, uniforms, and related follow-ups.
• Handle resignation and offboarding matters, including resignation confirmation, last day confirmation, leave balance checking, AOR preparation, IR21, salary withholding, exit survey, and work pass cancellation.
• Support employee relations matters, including employee concerns, grievances, disciplinary matters, misconduct cases, performance issues, counselling records, warning letters, PIP, and termination documentation.
• Maintain HR trackers, including recruitment, headcount, confirmation, leave, work pass expiry, passport expiry, training, payroll movement, resignation, turnover, and wage cost records.
• Support training and development matters, including sending employees for courses, tracking training records, and following up on training requirements.
• Handle employee insurance and claims matters, including medical insurance, WICA, AIA updates, and government-paid leave claims such as maternity, paternity, childcare, and related claims.
• Support HR policies, employee handbook updates, HR announcements, staff engagement, company events, and other HR projects.

Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Minimum 3 years of relevant HR experience preferred.
• Experience in F&B, hospitality, or a fast-paced operational environment will be an advantage.
• Good knowledge of Singapore employment regulations, MOM requirements, CPF, IRAS, WICA, and work pass matters.
• Experience with recruitment, onboarding, payroll support, work passes, employee records, and HR documentation.
• Able to handle employee relations, disciplinary matters, performance issues, and sensitive HR matters professionally.
• Proficient in Microsoft Excel and comfortable maintaining trackers and reports.
• Experience with HR systems. Experience with Whyze will be an advantage.
• Good communication and interpersonal skills.
• Detail-oriented, organised, responsible, and able to manage multiple priorities.
• Hands-on, practical, and able to work independently.

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