Legal Operations Assistant

Responsibilities

• Coordinate and manage the day-to-day administrative operations for the Agency Privacy Officer and the Privacy Office, ensuring deadlines, workflows, and priorities are met.
• Support leadership and department attorneys with calendar management, meeting coordination, and task tracking.
• Project manage privacy incidents, investigations, and work projects ensuring appropriate handling of confidential information and documentation related to HIPAA, privacy investigations , and regulation promulgation .
• Assist with privacy investigations, privacy reporting, and training initiatives.
• Prepare, distribute, and track communications and requests using established tools and processes.
• Act as a liaison between the Privacy Office and internal/external partners to facilitate timely responses and workflow efficiency.
• Requirements/ Qualifications

Requirements

• Bachelor's degree or higher in Public Administration, Legal Studies, Business Administration, or a related field.
• Three (3) or more years of experience supporting or managing operational or administrative programs within a legal, compliance, or government environment.
• Strong organizational skills and experience managing cross-functional projects or process improvement initiatives.
• High degree of professionalism and discretion when handling confidential or sensitive information.
• Proven ability to communicate effectively with management, executive leadership, and external stakeholders.
• Excellent problem-solving skills and effective decision making.
• High attention to detail and accuracy.
• Experience with CLIO, PolicyTech, OnBase, or similar document management systems.
• Proficient in Microsoft Office, including Excel, Word, Outlook and PowerPoint.
• This role does not have hybrid or remote work. Must report to the NSOB in Lincoln, no other office locations available.
• If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/

Benefits

Additional Information

The work we do matters! Hiring Agency: Health & Human Services - Agency 25 Location: Lincoln, NE Hiring Rate: $21.225 Job Posting: JR2026-00025290 Legal Operations Assistant (Open) Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): Job Description: The Legal Operations Assistant provides essential administrative and operational support to the Agency Privacy Officer and Privacy Office, playing a pivotal role in coordinating processes related to HIPAA, privacy investigations, and regulation promulgation. This position supports leadership and attorneys in managing extensive and complex projects, confidential communications, timely workflows, and accurate documentation. The role balances direct administrative tasks, such as calendar and email management, meeting preparation, and task tracking, with broader program support responsibilities, including file management, due date monitoring, and internal communication coordination. Success in this position requires strong organization, discretion, and the ability to navigate a fast-paced, detail-oriented environment with shifting priorities and high-impact responsibilities. The ideal candidate will be a proactive team player with strong communication skills and a desire to grow within the office. This is an on-site position (5 days a week) at the Nebraska State Office Building in Lincoln. Examples of Work

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