HR Payroll Specialist IV

Requirements

• 5+ years processing payroll in a complex or multinational environment, with deep expertise in India payroll regulations, TDS filings, statutory compliance, and year-end processes.
• Advanced Excel skills, including complex reconciliations, pivot tables, and large dataset analysis.
• Strong knowledge of internal controls, audit practices, and payroll risk management.
• Ability to lead cross-functional initiatives and influence HR, Finance, and external partners.
• Strong written and verbal communication; fluency in English required.
• Bachelor's degree or equivalent experience.
• Experience with Workday payroll and HRIS integrations preferred.

Benefits

Additional Information

Company overview: TraceLink is the world's largest Agentic Business Network, enabling life sciences and healthcare companies to build and manage a scalable digital workforce of governed, no-code AI agents that execute and coordinate mission-critical supply chain operations alongside human teams. Powered by the Integrate-Once™ OPUS platform, TraceLink links more than 300,000 network participants, enabling multi-enterprise processes at global scale. Founded in 2009 with the simple mission of protecting patients, today Tracelink has 5 global offices, over 800 employees and more than 1700 customers in over 60 countries around the world. Our expanding product suite continues to protect patients and now also enhances multi-enterprise collaboration through innovative new applications such as MINT. Tracelink is recognized as an industry leader by Gartner and IDC, and for having a great company culture by Comparably. Payroll Specialist, Senior Role & Responsibilities Lead end-to-end APAC (India and Singapore) and EMEA (UK, Spain, France, and Italy) payrolls. Act as the primary SME for APAC payroll, advising stakeholders on regulatory requirements, tax implications, and best practices. Handle escalated employee payroll and tax inquiries in both APAC and EMEA with expert-level support. Maintain thorough and accurate documentation to ensure compliance with all relevant regulations and for audit readiness. Own payroll reconciliations and month-over-month variance analysis; lead monthly, quarterly, and annual statutory reporting across all active payroll countries. Ensure compliance with all Indian statutory requirements, including Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), Income Tax/TDS, Labour Welfare Fund, Gratuity, and other applicable regulations. Manage external payroll vendors against SLAs, holding partners accountable for accuracy and continuous improvement. Partner cross-functionally with HR and Finance across the employee lifecycle to ensure accuracy in new hires, terminations, compensation changes, and variable compensation payments. Collaborate with Accounting to reconcile payroll liabilities, resolve GL variances, and support accurate month-end and year-end close. Serve as primary contact for internal and external audits, leading documentation preparation, issue resolution, and remediation. Proactively identify and mitigate compliance risks across all active payroll countries.

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