Executive Assistant

About the role

We're hiring an Executive Assistant who brings exceptional organizational skills, sound judgment, and a proactive mindset to support up to four Partners at Norm Law. This is a high-impact role - you'll be the operational backbone that allows our Partners to work at their highest level, and your contributions will be felt across the team every day.

Responsibilities

• Calendar Management:
• Manage and optimize complex calendars for one or more busy executives
• Resolve scheduling conflicts and proactively prioritize commitments
• Communication Support:
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
• Manage, prioritize, and triage incoming messages and correspondence
• Draft and edit communications on behalf of executives as needed
• Develop a strong understanding of Norm Ai's business priorities and how they relate to day-to-day decisions
• Meeting and Event Coordination:
• Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
• Support planning and execution of events such as conferences and team offsites
• Travel Arrangements:
• Arrange travel for executives, including flights, accommodations, dining, and transportation
• Prepare and manage travel itineraries and any related documentation
• Administrative Support:
• Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized
• Perform ad-hoc administrative tasks as needed to support executive effectiveness
• Skills & Experience - Core
• Bachelor's degree
• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills, with a resourceful mindset
• Strong written and verbal communication skills
• Proficiency in Google Workspace and ability to quickly learn new tools
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive in identifying and improving inefficient processes
• Comfortable navigating changing priorities and ambiguity
• Skills & Experience - Pluses
• Experience in high growth start-ups
• Experience planning and managing events
• Comp and Benefits
• $110,000 - $145,000 per year
• This role will be 5 days a week in our NYC office located at 7 World Trade.
• If you're interested in the role but aren't sure whether you're a good fit, we'd still like to hear from you.
• To learn more about Norm Law, visit our website .

Benefits

Additional Information

About Norm Law Norm Law is the premier AI-native law firm, built for global institutions. Powered by Norm Ai, we combine elite legal talent with purpose-built AI agents to deliver faster, more precise, and more reliable legal services.

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