HR and Admin Officer

Responsibilities

• Recruitment & Onboarding
• Manage end-to-end recruitment processes (internal and external), from receipt of recruitment requests to the handover of signed offers to designated stakeholders, including:
• Coordination of candidate selection and communication
• Collection of signed offer letters
• Receipt and verification of electronic acceptance confirmations from candidates
• Collection of required employee documentation
• WatchDog screening
• Reference checks
• Oversee recruitment tracking and monitoring of new hires in assigned locations:
• Full responsibility for Mykolaiv
• Shyroke region (excluding BDC)
• HR Systems & Reporting
• Enter and maintain accurate data for newly hired employees in WorkDay.
• Prepare and submit mandatory employment-related reports via:
• Taxpayer's Cabinet
• Pension Fund of Ukraine (PFU)
• Record all types of employee transfers in WorkDay, including:
• Temporary transfers
• Permanent transfers
• Role changes
• Ensure timely and accurate updates of employee status changes in HR systems.
• Induction & Trainings
• Organize and facilitate induction processes for:
• Newly hired employees
• Participants of basic training programs
• Participants of Refresh trainings
• Coordinate training processes, including:
• Recruitment and enrollment of participants
• Ongoing support throughout training delivery
• Collection of confirmed acceptance and transfer lists from responsible parties
• Submission of finalized lists and relevant information for line manager
• Keeping all training results and certificates, adding information to WorkDay system
• Deliver internal staff trainings related to organizational changes, updates, and new procedures.
• Employee Relations & Compliance
• Support disciplinary processes, including:
• Case preparation
• Participation in disciplinary proceedings
• Preparation and archiving of related documentation
• Maintenance of disciplinary case registers
• o Maintain regular communication with Operations (Ops) teams regarding:
• Employment contract end dates
• Outcomes of temporary assignments
• Promotions, extensions, and role changes
• Account Management. Submit and coordinate requests for system account creation for: Newly hired employees, Employees transferred to positions requiring system access
• Additional Responsibilities
• Perform other HR-related tasks as required to support operational needs and organizational priorities.
• Competence and qualifications:

Requirements

• University degree/diploma in a relevant subject.
• Knowledge of labour legislation and the ability to apply it.
• Mother tongue in Ukrainian.
• Upper-Intermediate English language - both written and spoken.
• Proficient in Microsoft software skills (Excel and Word is a must).
• Proficient in BAS (or 1C, ZUP) - is an advantage
• Minimum two years of experience within recruitment (preferably but not exclusively within the humanitarian sector)
• Minimum one year of experience within HR administration (preferably but not exclusively within the humanitarian sector)
• Minimum one year of experience within training`s delivery
• Previous work experience in insecure environments and able to work effectively under difficult conditions.
• Personal Competencies:
• Good cultural, networking and interpersonal skills.
• Strong communication and interpersonal skills.
• Systematic and organised in approach, including accuracy, consistency, and attention to detail, tenacity, and the ability to work under pressure.
• Ability to meet deadlines and work calmly under pressure with limited supervision.
• About the Recruitment Process
• We work continuously for more diversity and inclusion throughout Norwegian People's Aid. We encourage all qualified candidates to apply.
• Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed.
• We look forward to hearing from you!

Benefits

Additional Information

For national candidates only!!! Job Description Position title: HR and Admin Officer (Mykolaiv), NPA Ukraine Department/Project/Country: HR / Ukraine Project number: Differen t projects Line manager: HR/Admin Manager Additional reporting line: Country Director Tasks and Responsibilities :

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