Office Admin & Receptionist #ESY

About the role

Reception & Front Desk Operations -Serve as the first point of contact for visitors, ensuring a professional, courteous, and welcoming experience. -Answer and direct incoming phone calls, take messages when required, and relay them to the appropriate employees. -Notify employees of visitor arrivals and provide support for meeting room arrangements when needed. -Coordinate courier-related activities, including DHL shipments, external deliveries, and courier pick-ups. -Arrange courier services and support employees with ad hoc shipment requests. -Maintain the cleanliness, organization, and presentation of the reception and common areas. Administrative, Office & Facilities Support -Provide administrative support, including document preparation, data entry, filing, and records maintenance. -Manage office stationery, pantry supplies, name card orders, and general office inventory, including stock monitoring and replenishment. -Support procurement administration by raising Purchase Requisitions (PR) and Purchase Orders (PO) through systems such as Readsoft and Coupa. -Assist in tracking invoices, expenses, and related administrative documentation. -Support daily office and facilities operations to maintain a safe, functional, and efficient work environment. -Liaise with vendors, service providers, and building management on routine office matters, including Permit-to-Work (PTW) applications and air-conditioning extension requests. -Coordinate and accompany vendors during office maintenance, servicing, and repair works when required. -Support office setup activities and onboarding arrangements. -Attend to routine office requests and escalate issues as appropriate. -Perform other ad hoc administrative, office, and facilities support duties as assigned. Interested candidates, please email your resume to annasee@recruitexpress.com.sg Anna See Sing Yee CEI Reg R25157535 Recruit Express Pte Ltd EA License No: 99C4599 We regret that only shortlisted candidates will be contacted

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Company Intel

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