Administrative Assistant

Requirements

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Benefits

Additional Information

Are you a proactive, highly organized professional with a passion for executive support, governance, and enabling senior leaders to succeed in a dynamic, cross-functional environment? GSK remains committed to achieving bold commercial ambitions for the future. By 2031, we aim to deliver £40 billion in annual sales, leveraging our existing strong performance momentum to significantly increase our positive impact on the health of billions of patients globally. Our strategy is centred on early intervention to prevent and alter the course of disease, helping protect people while supporting healthcare systems. Our diverse portfolio consists of vaccines, specialty medicines, and general medicines. Through continuous innovation and a dedicated focus on scientific and technical excellence, we strive to develop and launch new, groundbreaking treatments that address critical health challenges. Job Purpose GSK is looking to hire an Executive Assistant & Risk Management & Control Board (RMCB) Coordinator to join our Commercial Canada team. This is a hybrid role based out of our Mississauga office, requiring 2-3 business days per week in the office. As an Executive Assistant & RMCB Coordinator, you will provide high-calibre administrative and strategic support to three members of the Canadian Leadership Team while serving as Coordinator for the Risk Management & Control Board (RMCB). Acting as a trusted partner in a fast-paced, matrixed environment, you will anticipate business needs, enable effective decision-making, and ensure seamless executive operations through exceptional organization, communication, and stakeholder management. Working closely with senior leaders and cross-functional partners-including Compliance, Finance, HR, Tech, Legal, and business owners-you will also play a critical role in supporting governance activities, risk management processes, and audit readiness. Details (Your Responsibilities) This role will provide YOU the opportunity to lead key activities to progress YOUR career. These responsibilities include some of the following: Provide proactive administrative and strategic support to three Canadian Leadership Team members, including complex calendar management, meeting coordination, travel arrangements, expense management, correspondence, and document preparation. Anticipate the needs of supported leaders, independently manage follow-ups, and continuously simplify recurring administrative activities. Handle confidential and sensitive information with the highest level of discretion, integrity, and professionalism. Screen, prioritize, and respond to incoming enquiries using established processes to improve efficiency and reduce duplication. Effectively manage multiple priorities and competing deadlines while leveraging digital tools and dashboards to maintain visibility and organization. Coordinate meetings, projects, and cross-functional interactions, maintaining shared repositories and collaboration tools that support efficient information sharing. Keep Leadership Team members informed through concise updates on key deliverables, deadlines, and business priorities. Identify opportunities for process improvements, champion technology-enabled ways of working, and share best practices across the Executive Assistant community. Partner with the Executive Assistant to the General Manager, Canada, to manage the Commercial Planning Calendar, Canadian Leadership Team calendar and mailbox, while providing backup Coordinate recurring RMCB meetings, including scheduling, logistics, attendee management, and monthly meeting planning with the Compliance Lead Develop and maintain monthly meeting agendas, ensuring alignment with key risk priorities and confirming agenda ownership with business stakeholders Compile and distribute meeting agendas and pre-read materials by the Friday preceding each scheduled Tuesday meeting Capture clear, accurate meeting minutes and action items, collaborating with the Compliance Lead and Legal team to finalize documentation as required Distribute approved meeting minutes and action logs to stakeholders within established timelines Maintain and proactively manage consolidated action trackers, following up with business owners to ensure timely completion of commitments while escalating overdue items when appropriate Maintain the Audit Tracker by updating governance actions, audit items, and current status Ensure all governance documentation-including agendas, minutes, action logs, and supporting materials-is accurately maintained within the Compliance Repository Support internal and external audit activities by retrieving, organizing, and preparing required governance documentation Serve as the central point of contact for RMCB logistics, documentation, and stakeholder communications, ensuring business owners understand reporting expectations and key submission deadlines. Why you?

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