Senior Field Marketing Specialist

Responsibilities

• Event Logistics and Materials Management
• Own the end-to-end coordination of event materials and branded merchandise across all global field programs and corporate events - including tablecloths, signage, apparel, giveaways, swag kits, and booth materials.
• Maintain a global event materials inventory, tracking what exists, what needs to be reordered, and what needs to be retired or refreshed - ensuring the team is never scrambling for materials at the last minute.
• Coordinate shipping and fulfillment for all field events and corporate programs - managing timelines, carrier relationships, tracking, and delivery confirmation so materials arrive on time and in full.
• Manage the return, storage, and reconciliation of event materials post-program, keeping inventory accurate and organized for future use.
• Partner with the brand and design team to ensure all physical event materials are current, on-brand, and reflective of Horizon3.ai 's enterprise positioning.
• Procurement and Vendor Coordination
• Process all field and events marketing procurement requests through Horizon3.ai 's procurement and finance systems - including vendor setup, purchase order creation, invoice tracking, and budget coding.
• Serve as the primary point of contact for event vendors, print houses, promotional product suppliers, and fulfillment partners - managing relationships, timelines, and quality standards across all orders.
• Obtain and compare vendor quotes, flag cost variances, and surface recommendations to the field and events team leads to ensure spend is efficient and within budget.
• Track and reconcile field marketing expenses, maintaining accurate and up-to-date records that support budget reporting and end-of-quarter reconciliation.
• Support contract and SOW processing for event vendors and venues in partnership with legal and finance, ensuring documentation is complete and approvals are in place before commitments are made.
• Program Support and Administration
• Support field marketing and events managers across AMER and EMEA with administrative tasks that keep programs on track - including event registrations, attendee list management, speaker and sponsor coordination, and internal communications.
• Manage event tool and platform logistics including booth registrations, badge orders, lead retrieval device rentals, and exhibitor service kit submissions for third-party conferences and tradeshows.
• Maintain organized, up-to-date program documentation including event calendars, shipping trackers, vendor contacts, and materials inventories in the team's project management system.
• Coordinate internal requests for branded materials, event supplies, and field program support - triaging incoming asks, setting expectations on timelines, and following through to completion.
• Support the onboarding and coordination of temporary event staff

Benefits

Additional Information

Get to Know Us Horizon3.ai is a fast-growing, remote cybersecurity company dedicated to the mission of enabling organizations to proactively find, fix and verify exploitable attack vectors before criminals exploit them. Our flagship product, the NodeZeroTM platform, delivers production-safe autonomous pentests and other key assessment operations that scale across the largest internal, external, cloud, and hybrid cloud environments. NodeZero has been adopted by organizations of all sizes, from small educational institutions to government agencies and Global 100 enterprises. It is used by IT Ops/SecOps teams, consulting pentesters, and MSSPs and MSPs. We are a fusion of former U.S. Special Operations cyber operators, startup engineers & operators, and formerly frustrated cybersecurity practitioners. We're committed to helping solve our common security problems: ineffective security tools and false positives, resulting in alert fatigue, blind spots, "checkbox" security culture, cybersecurity skills shortage, and the long lead time and expense of hiring outside consultants. Collectively, we are a team of learn it alls, committed to a culture of respect, collaboration, ownership, and results.

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