Executive Assistant, Visuals

About the role

The Times is looking for an executive assistant to support several leaders of visual desks, ensuring they can operate effectively. As the executive assistant you must also be able to represent these leaders, both internally and externally, in a manner that corresponds to the professional nature of the newsroom departments. This is a critical support role for everything operational and administrative. Organization is important, as you will work with newsroom leadership teams across the company. You are motivated by helping others and finding solutions and are always thinking ahead. You are a quick study, a strong communicator, and someone who enjoys excelling in a dynamic environment. Diplomatic and calm, you welcome challenges and look for creative solutions. You are able to anticipate and adapt, embracing change at a moment's notice and you can easily manage multiple tasks simultaneously. This is an in-office position based in New York and includes regular attendance in the office four days each week, typically Monday through Thursday but subject to editors' schedules and business needs.

Responsibilities

• Provide operational and administrative support to leaders
• Manage busy calendars, including vetting and prioritizing meeting requests and coordinating small and large meetings and, on occasion, travel bookings
• Be highly responsive to requests and changing schedules and priorities
• Handle a heavy volume of requests from all stakeholders including answering inquiries, resolving problems, and making appropriate referrals
• Collaborate with the recruitment team to streamline and expedite interview scheduling, particularly during periods of high hiring volume.
• Maintain a high degree of confidentiality on all matters
• File all expenses for reimbursement on behalf of your assigned editors
• In coordination with operations staff, plan events including town halls, lunches, dinners and social gatherings
• Maintain relationships with important contacts of all levels within and outside of the company and act as a liaison
• Occasionally assist with research, prepare editors for internal meetings, or create clear and well-designed presentations and decks
• May be asked to track priorities and projects for the executive, making sure they are on task
• Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
• You will report to one of the directors of Newsroom Operations

Requirements

• 3+ three years of industry experience, providing administrative support for a senior executive
• Bachelor's degree or equivalent years of professional experience
• Newsroom experience
• Interest in visual journalism
• REQ-020077
• The annual base pay range for this role is between:
• $70,000 - $85,000 USD
• For roles outside of the U.S., information on benefits will be provided during the interview process.
• The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an a

Benefits

Additional Information

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It's why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It's why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it's why our business strategy centers on making journalism so good that it's worth paying for.

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