Senior Graduate Medical Education Coordinator

Requirements

• Bachelor's degree.
• Two (2) years of related experience with ACGME institutions, state licensing regulations, American Specialty Board, and visa process through the United States Department.
• Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.
• Provides advanced user training in New Innovations to program coordinators and directors related to duty hours monitoring, setting up evaluations for faculty evaluation of resident, resident evaluation of faculty, resident evaluation of rotation and faculty evaluation of program.
• Establishes effective monitoring systems for duty hour violations and follow-up with respective programs to establish effective mechanisms for corrective action and continued monitoring to ensure institutional compliance with ACGME standards.
• Works proactively with programs to implement key measures related to the Next Accreditation System (NAS) to assist programs in establishing appropriate reporting structures in New Innovations.
• Serves as an internal resource to develop other GME and program coordinators to super user level by effective teaching and assessment of user skill level and design teaching interventions specific to the audience level.
• Designs and develops reporting and analysis tools for institutional preparation for CLER (Clinical Learning Environment Resources) visits.
• Schedules and participates in conduct of internal review procedures as required by the ACGME, ensuring institutional compliance with required timeframes and documentation required by programs.
• Works with Director to identify appropriate measures to correct institutional or program deficiencies cited by faculty or residents and establish appropriate communication channels to effect required changes.
• Provides program coordinator support to specific programs in their domain, including processing of contracts, licensing, and evaluation of visa status for residents and house staff in assigned programs.
• Monitors the preparation and processing of documents needed for a house officer to begin training, including licensure, malpractice insurance, visa application, payroll, fringe benefit enrollment, etc. Ensures documents are submitted in a timely manner prior to resident training program start.
• Monitors and prepares program affiliation agreements with outside hospitals as appropriate to assigned programs and establishes effective communication procedures internally and externally to comply with project deadlines and ensure appropriate institutional cash flow.
• Liaison to ECFMG, Board of Registration in Medicine, the ACGME and the NRMP program for assigned programs.
• Acts as a liaison and advisor to those individuals in training or research. Assists them in matters relating to their stipends and benefits.
• Maintains regular telephone interaction and correspondence to obtain materials for "rotating" House Staff, to verify previous training and to ensure accuracy of data and endorsements related to House Staff appointments

Benefits

Additional Information

Job Profile Summary This role focuses on supporting the education and development of employees or students by developing education, curricula, materials, and programs to support educational growth. In addition, this role focuses on performing the following Higher Education duties: Works directly with clinical and academic staff to design and deliver academic and clinical education. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a "hands on" environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. A specialist level role that requires very advanced knowledge of operational procedures and tools obtained through extensive work experience and may require vocational or technical education. Works under limited supervision for non-routine situations and may be responsible for leading daily operations, and trains, delegates and reviews the work of lower level employees, and problems are typically difficult and non-routine but not complex. Job Overview This position supports the operations of the Graduate Medical Education (GME) Office in key project management and administrative functions to ensure institutional compliance with the ACGME (Accreditation of Graduate Medical Education) common institutional and program specific requirements. Supports key administrative functions related to the GME office functions including licensing and contracting; monitoring duty hours and resident and faculty evaluation procedures; program letters of agreement and program financial agreements and internal review procedures and reporting for assigned programs. Job Description

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