Secretary

About the role

Role Summary The Secretary to the Principal provides confidential administrative, clerical and organizational support to ensure the efficient operation of the Principal's Office. The role serves as the primary communication link between the Principal and internal or external stakeholders by upholding Christian values, professionalism and excellence. Key to this role is supporting the Principal as the chief executive and spiritual leader in his strategic, academic and operational leadership mandates. Key Functional Responsibilities Executive Office Management - Manage the Principal's schedule, appointments, travel arrangements and contact lists to support his leadership in local, regional and global networks. - Maintain accurate and confidential filing systems in both digital and physical formats to ensure operational integrity and provision of meeting supplies and logistics including the preparation and editing of bilingual correspondence and reports, presentations and internal communications for the Principal. - Gatekeep and manage first line of external or media contacts when situations arise. Governance Support - Serve as recording secretary for key meetings such as the Board Meeting, EC Meeting, etc to ensure effective governance reporting to the Board of Directors. - Draft letters, memoranda and official documents for the Principal's approval regarding College matters and announcements. - Support the preparation of ministry, governance and accreditation documentation to ensure compliance in a timely manner. Stakeholder Engagement - Act as the first point of contact for the Principal's Office by handling calls, visitors, correspondence and media with discretion. - Liaise efficiently and professionally with the various stakeholders including Board members, faculty, students, alumni, donors and ministry partners, keeping contact lists up to date. - Ensure timely dissemination of key information and follow up on decisions, contracts or actions resulting from the Principal's church and community engagements. Event and Project Coordination - Organize, coordinate and communicate logistics for academic ceremonies, official visits and College-wide events that aligned with the Principal's academic leadership. - Administer and follow up with the organization of the College Calendar, internal meetings, management events and communicate updates. - Organize and administer the smooth running of institutional spiritual life engagements such as chapels, retreats and community worship. Faith Alignment - Ensure that communication and representation of the Principal's Office reflect Christ-centred principles, the College's vision, mission and values. - Exercise discernment, prayerful support and integrity in daily living, serving as a role model of the College, steward gifts and donation with prudent accountability. - Uphold a positive representation of the Principal Office with a high level of conduct and Christian values. Key Result Areas (KRAs) Administration Accuracy - Accuracy and timeliness of minutes for EC Meetings and governance reports. - 100% on time submission Stakeholder Satisfaction - Professionalism and tact in handling first point of contact communication for Board members, donors, employees, media, etc. - Overall high positive feedback Logistical Efficiency - Successful coordination of travel, academic ceremonies, official visits, College Calendar and events without error. - Zero major logistical lapses Data Confidentiality - Integrity and security of handling and keeping confidential matters with high sensitivity and integrity including contracts, the filing systems and digital records. - Zero breaches of confidentiality Positive Representation - Uphold a high standard of professional conduct by exemplifying commitment, humility, excellence and Christian values in all interactions with stakeholders representing the Principal Office. - Zero validated complaints related to conduct or professionalism Attributes Description Calling - Embrace and contribute to the College's vision, mission and values through your role and daily interactions - Actively support the growth and development of students, employees and the community - Pursue personal and spiritual growth that enhances your effectiveness and self-leadership Character - Demonstrate Christ-like qualities such as love, respect and integrity that values diversity and unity in missional service - Exhibit God-centredness with humility and servant leadership mindset by prioritizing the growth and well-being of students and employees, fostering a collaborative environment - Show resilience and faithfulness when facing challenges, inspiring others and remaining focused on the College's mission and goals Capability - Perform your responsibilities with excellence, continually developing job-specific skills - Communicate effectively and think critically to solve problems at all levels - Take

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at SINGAPORE BIBLE COLLEGE LIMITED? Share your experience