Administrative Coordinator

About the role

We are Dulcedo At Dulcedo, talent management is not about volume - it's about strategy, structure, and long-term vision. We are a full-service talent management agency specializing in the representation of creators, influencers, athletes, models, and entertainment talent across North America and internationally.Our mission is to build scalable, sustainable careers for our talent while delivering white-glove service to the brands and partners who collaborate with them. We believe in strong systems, thoughtful recruitment, and intentional growth, not short-term wins or reactive hiring. Dulcedo is the largest multidisciplinary talent management group in Canada and a recognized leader across the US and North American markets. We manage the global careers of 500+ models, hundreds of Olympic and professional athletes, and a growing roster of top-tier digital creators, influencers, and streamers. With offices in Montreal and Toronto and an extensive network across Los Angeles, New York, Miami, and beyond, Dulcedo operates at the intersection of talent, culture, and entertainment. At the core of Dulcedo's values and recruitment process is a strong commitment to Diversity, Equity, and Inclusion. Our current workforce is a celebration of diverse ethnic backgrounds, races, gender identities, sexual orientations, abilities, and lived experiences. Our continued mission is to recruit, support, and grow talent in a way that ensures equal opportunities for all applicants. Above all, Dulcedo is a people-first organization. Our team is made up of ambitious, collaborative, and high-performing individuals who care deeply about culture, integrity, and impact. Proudly certified as a Great Place to Work, we foster an environment where people are empowered to grow, challenge themselves, and do meaningful work alongside industry-leading talent. The Role At A Glance: At Dulcedo, you become the anchor of our Montreal and Toronto offices: spaces in order, executive calendars under control, travel without a hitch, and documents right where they should be. The role is broad and never boring: property and facilities are the heart of it, executive support sits close behind, and the rest (travel, office, legal documents) rounds out the picture. It's built for someone who sees what's coming, puts out the small fires before they grow, and likes bringing order to the movement. You won't manage a team, but everyone counts on you. Your Role In Action: Own day-to-day office and facilities coordination - the first point of contact for property requests, resolving issues before they escalate. Coordinate maintenance, repairs, and vendors; liaise with landlords and property managers; and keep property costs and records in order. Manage leadership calendars and scheduling, keeping executive time protected and conflict-free. Drive meeting confirmations, approvals, and follow-ups, and field incoming requests with discretion. Arrange domestic and international travel - flights, hotels, transport, and itineraries - and adapt fast when plans change. Reconcile travel expenses, invoices, and reimbursements. Support our Montreal office manager in keeping the office running and welcoming - supplies, meeting rooms, mail, and vendors - with occasional in-person support on site. Support onboarding logistics and source thoughtful gifts for talent, employees, and milestones. Monitor the legal inbox, file and route documents for signature, and keep signed records archived. What You're Bringing With You: Relevant Background - You've spent time in administration, office coordination, operations, property management, or executive support. Organized Operator - You juggle priorities without dropping one - and honestly, you love it. Clear Communicator - You get your point across cleanly, on the page and out loud. Natural Discretion - Hand you something confidential and it stays in good hands. Detail-Holder - Nothing slips past you, and you always see things through. Composed Under Pace - A fast, ever-changing tempo energizes you more than it rattles you. Tech-Fluent - Google Workspace, calendars, spreadsheets, digital filing - that's your playground. Bilingual Edge - Comfortable in both French and English? That's a real plus around here. Soft Skills & Dulcedo DNA At Dulcedo, we look for more than just a CV - we look for energy. You're known for your initiative, curiosity, and genuine drive to make things happen. Your positive attitude, collaborative spirit, and the way you uplift those around you are contagious. You thrive on new challenges, stay calm under pressure, and love the pace and excitement of a dynamic environment. You're a true self-starter - passionate, gritty, and goal-oriented, someone who loves having projects, challenges, and milestones to work toward. In short, you're driven, creative, and structured, someone who knows how to balance discipline, fun, and performance - 3 core pillars of Dulcedo's culture. Life at Dulcedo! Unlimited Paid PTO : Yes, really.

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