Aircraft Dispatcher

About the role

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for talented team members who want to Dream. Do. Grow. with us. Toyota does not offer support or sponsorship of job applicants for employment-based visas or any other work authorization for this role now or in the future. You must have the right to work in the United States and not require Toyota support or sponsorship for immigration-related employment (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, TN, 'job flexibility benefits' (also known as I-140 or Adjustment of Status portability), etc. now or in the future. You should not apply for this role if you will require Toyota to assist with immigration support or sponsorship now or in the future. Who we're looking for AirFlite, Toyota Motor Sales' aviation subsidiary, seeks a passionate and highly motivated Aircraft Dispatcher. An Aircraft Dispatcher within a corporate aviation division serves as the primary point of contact for each business flight, managing global trip planning, regulatory compliance, crew coordination, and real-time flight support. Reporting to the Supervisor of Flight Operations the person in this role will support the Dispatch department's and play a key role in helping AirFlite provide safe, compliant, and efficient services that align with Toyota's overall business goals.

Responsibilities

• Coordinate and oversee worldwide travel arrangements for passengers, flight crews, and maintenance personnel, ensuring all itineraries meet FAA regulations and align with company operational standards.
• Manage all aspects of trip scheduling within aviation scheduling software, including airport selection, permit acquisition, slot coordination, customs and immigration arrangements, and crew visa processing.
• Provide comprehensive operational support through crew briefings, flight following, duty and rest-time monitoring, and the maintenance of accurate flight logs and historical trip records.
• Execute accounting and administrative functions, including invoice processing, coding, tracking, and the generation of monthly operational and financial reports.
• Support the Aviation Maintenance Control function by coordinating travel logistics, completing AS400 data entries, and assisting with required reporting such as APU hour documentation.
• Utilizing effective communication skills for coordinating with executives, flight crews, maintenance teams, and external aviation service providers.
• Support the development, implementation, and sustainment of Safety Management System practices that align with applicable FAA guidance, company standards, and operational needs.
• Providing customer-service with the commitment to supporting 24/7 aviation operations when required.
• What you bring
• Demonstrated experience in corporate or charter aviation operations, including trip coordination and flight-support functions.
• Proficiency with aviation scheduling platforms such as FOS, BART, or comparable systems.
• Strong capability to interpret and apply operational requirements related to airports, permits, customs/immigration, and crew documentation.
• Proven ability to manage multiple concurrent tasks with accuracy, attention to detail, and sound judgment in time-sensitive environments.
• Experience in administrative and accounting processes, including invoice handling, reporting, and data entry systems.
• Ability to analyze operational information, identify issues, and make informed decisions that support safe and efficient flight operations.
• Ability to take on-call, which may require working on nights and/or weekends.
• Added bonus if you have
• FAA Aircraft Dispatcher Certificate or equivalent aviation credential demonstrating advanced operational knowledge.
• Prior experience coordinating international permits, airport slots, and customs/immigration requirements for corporate or charter operations.
• Background supporting 24/7 aviation environments, including irregular operations, AOG events, or charter coordination.
• What we'll bring
• During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:
• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Team Member Vehicle Purchase Discount
• Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from
• Toyota regardless of whether you contribute
• Paid holidays and paid time off
• Referral se

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