Finance Assistant

Responsibilities

• Participate in all equipment purchase/sales contracts signing process, provide necessary financial assistance to the sales department
• Work closely with the invoice specialist on Proforma invoice and tax invoices under every contract, ensure that revenue confirm strictly follow local financial regulations
• Remind sales department to avoid overdue from customer and admin department to avoid overdue to group company
• Prepare AR details for three business units including rental/sales/after sales according to the invoices issued and payments received
• Record and follow up with the sales department on monthly AR meeting
• Assist finance manager on annual AR confirmation during group audit period
• Check AP and SOA from suppliers monthly and resolve the differences
• Assist the finance manager to avoid AP overdue
• Collect and manage all supplier tax invoices monthly
• Deliver all necessary tax invoices and supporting documents to agents quarterly
• Check GST record difference in SAP and agent submission form
• Analyse differences and submit to finance manager for final approval
• Fixed assets cards management including purchase/sales/scarp
• Manage fixed assets bookkeeping
• Notify and organise year end fixed assets counting with operations department, submit summary reports to finance manager and CEO for final approval
• Monitor stock with the warehouse keeper according to company inventory management regulations
• Manage inventory bookkeeping
• Assist the finance manager to conduct monthly inventory count, submit summary reports to finance manager and CEO for final approval
• Prepare necessary supporting documents as required by the local auditors
• Focus on the local adjustments and make necessary explanation to finance manager and CEO
• Prepare payment input in HSBC online banking system according to the authorised payment application form
• Input all payment vouchers to the SAP system in order
• Support HQ financial systems online work and act as the billing and reviewing role
• Other occasional finance related work arranged by the finance manager

Requirements

• Diploma or Degree in Accounting, Finance, or a related business field
• Excellent knowledge of Excel and accounting software
• Strong knowledge of bookkeeping
• Exceptional organizational abilities, high attention to detail, and excellent numerical skills
• Able to work independently and in a team

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Company Intel

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