Public Notice - Administrative Specialist (Direct Hire)

About the role

Positions advertised are in various organizations at Ames Research Center. NASA may fill positions at any grade level listed in this announcement (GS-0301 at the GS-9/11/12/13/14 levels). Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for GS-09 level, you must have: a) One year of directly related specialized experience equivalent to the GS-07 level: Assisting with administrative or safety tasks such as scheduling, records or property management, document tracking, procurement, filing systems, data entry, or logistics; Using software or administrative systems to gather, input, or track information. OR b) Completed all requirements for a master's or equivalent graduate degree in an appropriate field OR c) Completed 2 full academic years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree in an appropriate field OR d) LL. B or J.D, if related OR e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above To qualify for GS-11, you must have: a) One year of directly related specialized experience equivalent to the GS-09 level: Performing administrative or safety tasks such as scheduling, records or property management, document tracking, procurement, filing systems, data entry, or logistics; Applying administrative or safety policies, procedures, or systems to support organizational operations. OR b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field OR c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field OR d) LL.M., if related OR e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above To qualify for GS-12, you must have one year of directly related specialized experience equivalent to the GS-11 level: Supporting administrative or safety programs (e.g., procurement packages, workforce actions, audit readiness, property accountability, hazard analysis, or documentation control); Providing administrative or safety guidance to leadership, supervisors, or technical teams. To qualify for GS-13, you must have one year of directly related specialized experience equivalent to the GS-12 level: Providing expertise in administrative or safety programs (e.g., developing procurement or workforce actions, coordinating audit readiness efforts, overseeing property accountability, conducting hazard analysis, managing documentation control processes, or scheduling facility activities); Providing administrative or safety guidance to leadership, supervisors, or technical teams to support program execution, ensure compliance, or resolve complex operational issues. To qualify for GS-14, you must have one year of directly related specialized experience equivalent to the GS-13 level: Leading organizational administrative or safety program activities (e.g., establishing policies for procurement or workforce actions, ensuring organizational audit readiness, conducting hazards analysis, governing property accountability, overseeing enterprise documentation control systems, or balancing constraints across facility activity schedules); Providing administrative or safety guidance to senior leadership, supervisors, or cross-disciplinary technical teams to influence policy, shape strategic decisions, or address organization-wide operational challenges. Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit https://www.nasa.gov/careers/how-to-apply/#Artificial-Intelligence to review NASA's guidance on the use of AI tools during the application process. Promotion Potential The full performance level (FPL) will vary based on the position in which the selectee is placed and does not default to the highest grade advertised.

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