Temporary Administrative Assistant, University Major Gifts

Responsibilities

• Maintain accurate data and gift tracking in PeopleSoft, ensuring seamless information flow that supports our donor-centric approach to philanthropy
• Process travel reimbursements through Concur, supporting gift officers with expense management and reporting
• Prepare reports and materials that help gift officers stay organized and informed, learning about Cornell's priorities and donor interests along the way
• Provide occasional logistical and event support such as RSVP tracking and material coordination, contributing to cultivation activities that strengthen Cornell connections
• Collaborate with colleagues across Alumni Affairs & Development (Donor Relations, Gift Processing, Information Services) to resolve data questions and maintain institutional excellence
• Provide reliable administrative support that enables gift officers to focus on relationship-building, while contributing to a positive team culture through proactive collaboration and professional enthusiasm
• About Alumni Affairs and Development
• Required Qualifications
• High school diploma with 2-4 years of relevant administrative experience, or equivalent combination of education and experience
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfort learning new database systems
• Strong organizational skills with ability to manage multiple priorities for several team members simultaneously
• Excellent written and verbal communication skills, with genuine interest in representing Cornell professionally
• Demonstrated ability to handle confidential information with discretion and maintain high standards of accuracy
• Curiosity about Cornell's mission and willingness to learn about fundraising operations, donor relations, and university priorities
• Other Information
• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify , suspend, revoke, or terminate the hybrid work arrangement at any time.
• This temporary position is full-time ( 39 hours /week) with an anticipated end date of December 15, 2026.
• Anticipated hourly wage $24.30 - $26.15
• Visa sponsorship and relocation assistance is not available for this position.
• University Job Title:
• Temporary Administrative Assistant
• Job Family:
• Temporary Administration
• Level:
• No Grade - Hourly
• Pay Rate Type:
• Hourly
• Pay Range:
• Refer to Posting Language
• Remote Option Availability:
• Hybrid
• Company:
• Contact Name:
• Allison Washburn
• Contact Email:
• amw378@cornell.edu
• Job Titles and Pay Ranges:
• Non-Union Positions
• Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline
• To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator .
• Union Positions
• The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement . To learn more about Cornell's union wages, see Union Pay Rates .
• Current Employees:
• If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.
• Online Submission Guidelines :
• Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on

Benefits

Additional Information

Cornell University welcomes candidates for the position of Temporary Administrative Assistant in our Alumni Affairs and Development division, based in Ithaca, NY. This role presents an exceptional opportunity to contribute to the university's advancement efforts . Position Summary Join our collaborative University Major Gifts team as a temporary Administrative Assistant, providing critical operational support to 4-6 major gift officers who cultivate relationships with Cornell's most generous supporters. You'll be part of a tight-knit team that values curiosity, continuous learning, and building strong working relationships while supporting fundraising efforts that directly impact Cornell's mission.

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