Graduate Student Services Coordinator

About the role

The Office of Graduate Programs troubleshoots for, advises, and monitors graduate student progress toward degree completion. This position advises students about thesis/dissertation preparation and electronic submittal and performs preliminary and final checks. Answers general policy questions. The Office of Graduate Programs troubleshoots for, advises, and monitors graduate student progress toward degree completion. This position advises students about thesis/dissertation preparation and electronic submittal and performs preliminary and final checks. Answers general policy questions. Prepares correspondence, reports, and forms. Answers the telephone, take messages and responds to requests. Researches information and performs some analysis. Assists in staff work for the Graduate Council. Sets up and maintains records and files, and creates and maintains records. Requires high initiative with strong interpersonal skills and computer/word processing skills. Knowledge of Banner is essential. Performs thesis/dissertation formatting checks. Advises students on formatting, explains electronic Thesis and Dissertation (ETD) submittal process and accepts final documents. Conducts end-of-term grade review and generates electronic notification letters (3x/yr). Conducts academic standing analysis, maintains procedure notebook, conducts analysis for part of term grade rolls. Update student record (holds) in database. Collects agenda items for Graduate Council meetings (8x/yr) and subcommittees meetings (as needed); prepares and disseminates agendas, packets and minutes. Maintains office records of Graduate Council membership and meetings. Assists with budget and/or expense reports. Monitors and records department invoices and expenses. Reconcile P-Card/ file records, and create requisitions. Print out monthly budget, payroll, organizational detail report. Receives and responds to moderately complex correspondence following established procedures. Solves general concerns about department services, policies or procedures. Collects and compiles moderately complex information for inclusion in reports and/or presentation materials. Creates and produces a variety of moderately complex documents, reports for the department. Prepares charts, graphs and/or tables as necessary. Performs general office support such as sorting/distribution of mail, copying documents, filing, and supply inventory. Scan into Xtender. Order office supplies and office equipment. Equal Opportunity Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Inquiries concerning the application of the Non-Discrimination and Anti-Harassment policy may be directed to the Equal Opportunity Director and Investigator at 150 West University Blvd, Melbourne, FL 32901, or email equalopp@fit.edu , or +1 321-674-7153; or to the U.S. Department of Education Office for Civil Rights. Americans with Disabilities Act Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100. Annual Security & Fire Safety Report The federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations. Florida Tech's 2025 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public property within, or immediately adjacent to and accessible from, the campus. The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities. The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety information. You can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following website 2025 Annual Security and Fire Safety Report . Official Transcripts Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degr

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