Payroll Manager

About the role

The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, and patient care conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of all. At the AAMC, we are committed to supporting our employees with a comprehensive and competitive benefits package designed to promote well-being, professional development, and work-life balance. Hybrid Work - Primarily remote roles with the ability to work across the U.S. Comprehensive Health & Wellness - Medical, dental, and vision coverage; wellness programs; and fitness reimbursement Generous Time Away - Paid time off, holidays, personal days, sick leave, paid parental leave and short‑ and long‑term disability benefits. Retirement & Financial Well-Being - 403(b) retirement plan with generous employer contributions and financial planning resources Family & Care Support - Backup care for children, elders, and pets, plus resources for families with specialized needs Learning & Purpose: Tuition reimbursement, professional learning and development opportunities and the chance to advance a meaningful mission. Additional information can be found on our website . Why us, why now? AAMC Payroll Manager will be responsible for overseeing and managing all payroll operations, systems, and supporting staff for a 48-state remote workforce. Strong background to provide management and leadership oversight to develop and maintain a payroll strategy, policies, and performance. Significant experience in administering and complying with timely and accurate multistate payroll processing, taxation filings, and reporting. Professional communication skills to provide employee support and issue resolution to address questions regarding payroll from employees, management, and third parties. Lead for supplier and stakeholder management to promote collaboration with Human Resources to ensure service quality and cost efficiency throughout the systems, and promote process optimization and reporting capabilities. Coordinate and oversee opportunities to improve, automate, and enhance the payroll network and systems integrations. How will you make an impact? Management and Leadership : Establish and monitor payroll administration strategy, develop annual performance goals, work delegations for payroll team, and identify opportunities to improve payroll activities, reporting, and transactional / integrations workflows. Create and maintain a documented listing of all payroll policies and procedures, compliance, and filing requirements. Updates to internal company site, employee training materials, and accounting policies. Convene regular meetings to cover payroll operations and training to ensure the payroll team is continually aware of process changes, AAMC, and business unit events and priorities. Partners with all Human Resource, Financial, and Information Systems team managers to share, educate, and develop payroll procedures to ensure that payroll activities and related processes are efficient, effective, and provide accurate, complete, and timely information, including compensation and benefit programs, including retirement accounts, health, and life insurance. Work closely with external payroll services providers and consultants in support of payroll-related activities. Must be knowledgeable with payroll software, applications, and integrations. Knowledge of relevant IRS regulations for wages, pretax and after-tax withholdings, filing registration requirements, and adhering to legal employment compliance in multiple states. Lead and/or participate in special projects that may be designated by the Senior Director / Controller as priorities within either the payroll area or related areas of significant importance to the organization. Administration and Compliance : Supervise Payroll Associate, and also perform or oversee: Manage end-to-end bi-monthly payroll processing for employees across 48 states to provide accurate and timely processing and calculation of electronic time, pay components, benefit and statutory deductions, and employee changes. Ensure adoption and compliance with state and local specific payroll laws, tax regulations, and reporting requirements related to income, overtime, unemployment, disability, paid family leave, and workers' compensation requirements. Coordinate federal, state, and local payroll agencies to maintain accurate payroll records. Oversee payroll audits and reconciliations to ensure accuracy and compliance. Train and support the Payroll Associate on payroll procedures, compliance, and systems activities. Serve as a key point of contact for federal, state, and local employee payroll inquiries and issue resolution. Ensure timely responses to payroll-related concerns, including tax queries and benefits deductions. Conduct training

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