Expense Specialist
External
Skadden · White PlainsPrepare for this interview
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About the role
Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. We are seeking an Expense Specialist to join our Firm. This position will be based in our White Plains office ( hybrid). Please note during the training period which could be up to six months, you will be required to be on-site five days a week. This position audits expense reports and processes a variety of internal feeds including more complex department work assignments as needed. Responsibilities include but are not limited to: Reviews expense reports received from firm employees and partners, checking accuracy of coding for client matters and disbursement codes. Ensures expenditures are in compliance with firm and tax authority guidelines, verifying that appropriate supporting documentation is included. Communicate orally and/or in writing any issues with the person submitting the expense report, adjusting expense reports as needed. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Adds notations and appends imaged documents as needed. Processes weekly check/ACH payments and distribution of payments. Processes files received from internal and external sources related to firm expenditures, reviewing for accuracy and completeness. Reconcile and correct rejected transactions. Prepare AP sessions if appropriate. Manually enter and post client disbursement batches received from Firm's domestic and international offices. Adjust time entries as requested. § Complies with and understands Firm operation, policies and procedures. Manages Firm resources responsibly. Performs non-routine assignments and other special projects. Performs other related duties as assigned.
Requirements
- Knowledge of relevant firm computer software programs (e.g., Chrome River, Aderant, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
- Thorough knowledge of bookkeeping practices
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Demonstrates close attention to detail
- Ability to handle multiple projects and shifting priorities
- Ability to handle sensitive matters and maintain confidentiality
- Ability to organize and prioritize work
- Ability to work well in a demanding and fast-paced environment
- Ability to work well independently as well as effectively within a team
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs
- Education and Experience
- High School Diploma or equivalent
- Minimum six months' related experience
- Culture & Life at Skadden
Benefits
Additional Information
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
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