Office & Facilities Administrator

Responsibilities

• Serve as the first point of contact for visitors, guests, vendors, and stakeholders, ensuring a professional and welcoming office environment.
• Manage reception operations, meeting room coordination, visitor management, incoming calls, mail, and courier services.
• Coordinate office facilities and workplace services, including pantry operations, office supplies, catering arrangements, cleaning, pest control, landscaping, and maintenance services.
• Administer office access control systems, employee access cards, visitor access, and related security processes.
• Liaise with vendors, contractors, building management, and internal stakeholders to ensure efficient service delivery and workplace operations.
• Process invoices, maintain office records, support internal communications, and assist with general administrative activities.
• Support workplace health, safety, and compliance initiatives, including First Aider and Fire Warden responsibilities.
• Provide administrative support and assist with ad-hoc projects as assigned.

Requirements

• Diploma or equivalent qualification in Business Administration, Hospitality, Facilities Management, or a related discipline.
• Minimum 5 years of experience in office administration, facilities coordination, workplace services, hospitality, or corporate support functions.
• Strong organisational, communication, and stakeholder management skills.
• Customer-focused, proactive, and able to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience working in a multinational or corporate environment will be advantageous.
• Able to support occasional after-hours activities, including critical meetings and scheduled maintenance works.
• OTHER INFORMATION:
• Location: Central
• Working days: 5 days
• Salary: S$5,500 and Bonus (salary will commensurate according to experience & qualifications)
• The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.
• HOW TO APPLY:
• This position is an excellent opportunity for a dynamic individual. It comes with stimulating challenges that will mould your capabilities and reveal your potential.
• Please indicate the below information in your resume:
• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work
• YOUR SUCCESS IS OUR ACHIEVEMENT!
• NOTICE :
• We would like to inform that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.
• Cessation of Collection of full NRIC Numbers:

Additional Information

Global Energy & Infrastructure Company Stable Corporate Environment Attractive Employee Benefits and Career Development Opportunities We are seeking a proactive and service-oriented Office & Facilities Administrator to support the smooth day-to-day operations of a corporate office environment. This role will oversee office administration, workplace services, facilities coordination, vendor management, and front-of-house operations to ensure a positive employee and visitor experience.

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Company Intel

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