Assistant Facility Manager

Requirements

• Ability to take initiative and effectively operate with general direction.
• Excellent written and verbal communication skills.
• Strong organisational and analytical skills.
• Independent, able to work with minimum supervision and have a good understanding of critical workflow
• Pro-active, ability to prioritize work and achieve desired result
• Ability to provide efficient, timely, reliable and courteous service to customers.
• Ability to respond effectively to sensitive issues.
• Ability to solve problems involving several options in situations.
• Advanced analytical and quantitative skills.
• Good presentation and inter-personal skills to communicate effectively to staff of various nationalities.
• Possess strong leadership & management skills.

Additional Information

Job Responsibilities - Drive and ensure compliance with legislation & Health & Safety practices and procedures in accordance with the site requirements and company's values. - Attend to Client & Service Partners meetings. - Ensure SLA Delivery - Control of client's procedures, and drive operational efficiency and effectiveness - Review plant and system performance and alert client on areas of concern - Establish buildings inspections and regular site audits to ensure compliance to contract - Management of suppliers in the delivery of subcontracted services - People management of the engineering technicians, engineers and managers at site - Management of local site facilities maintenance budget and ensure company's profitability - Conform to internal reporting procedures for timesheets, expenses and other processes as required - Familiar with Profit and Loss will be advantageous - Undertake strategic teams' development and progression plan to achieve higher competency and service delivery - Undertake responsibility during incident and emergency incidents of building(s) assigned or on rotating assignment of Duty Manager - Undertake responsibility & management to the team's alignment with the overall client's expectations and contractual requirements, including achieving KPIs and support the operations in general maintenance and customer support. - Undertake responsibility & management to the team's coordination and/or fix-it tasks within the framework of the allocated resources - Undertake responsibility & management to the team's resources available to meet daily operational requirements - Undertake responsibility & management to the team's identification of competency gaps in the team members and to train staffs accordingly. - Undertake responsibility & management to the team's organisational and operational requirements in all maintenance works, operations, fault reporting, QEHS, fire safety management, crisis management and ad-hoc issues. - Manage and foster positive working relationship with key stakeholders in the customer organisation. - Undertake any other responsibility or attend to any duties as assigned by Facilities Manager. Job Requirements - Degree in Mechanical, Electrical Engineering or Facilities Management discipline with minimum 5 years' experience in facilities maintenance, including 2 years in healthcare. - Hold a detailed understanding of building procedures and infrastructure - Proven experience of having a flexible approach and the ability to work under pressure - A working appreciation of contracts and contract management - Track record of leading, motivating and developing teams - Flexible in working hours to meet the needs of the business - Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC - Basic knowledge of space planning and utilisation would be good to have - Good stakeholder management and able to engage with Senior Management confidently - Able to commit to 5.5 days work week with possibility of staggered rest days implemented due to operational requirements - Able to adapt in working in a hospital setting and adhering to hospital PPE requirements. - Able to attend in the event whereby the breakdown requires after office hours and/or weekends. - Possess certification of Fire Safety Manager (SCDF) will be advantageous

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