Extramural Support Assistant (OA)

About the role

Extramural Support Assistants (OA) (ESAs) perform administrative and technical duties supporting program, review, and grants functions. ESAs help coordinate the reviews of NIH grant applications making sure applications are fairly, expertly and efficiently reviewed. If you're organized, detail-oriented, and enjoy supporting a busy team, consider applying and making an impact in a fast-paced environment! In order to qualify for an Extramural Support Assistant (OA), GS-0303 position at the GS-05 level, you must have: A. completed 4 years of education above high school; OR B. 1 year of specialized experience equivalent to at least the GS-04 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: (1) performing clerical tasks (e.g., processing paperwork, tracking applications); (2) providing administrative support by receiving and screening telephone calls, sorting mail, and filing documents; (3) logging transactional and administrative data using spreadsheets or database software; AND (4) providing logistics services for office staff (e.g., delivering mail, scanning documents, obtaining equipment, shipping files); OR C. a combination of post high school education and experience that meets 100% of the qualification requirements for this position. In order to qualify for an Extramural Support Assistant (OA), GS-0303 position at the GS-06 level, you must have 1 year of specialized experience equivalent to at least the GS-05 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: (1) reviewing documents against the established standard to ensure accuracy/completeness; (2) answering questions from customers and directing inquires to appropriate parties; (3) managing office supplies and equipment and preparing requests for purchases/repairs; (4) maintaining administrative related information using spreadsheets or database software; AND (5) coordinating meeting and travel logistics (e.g., creating itineraries, finding airfare and hotels, identifying meeting locations). In order to qualify for an Extramural Support Assistant (OA), GS-0303 position at the GS-07 level, you must have 1 year of specialized experience equivalent to at least the GS-06 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: (1) reviewing grant applications or contracting paperwork to ensure accuracy/completeness; (2) retrieving reports for management from various databases/systems on administrative matters; (3) managing office supplies and equipment and preparing requests for purchases/repairs; (4) using Microsoft Office products (or similar products) to produce correspondence, narrative reports, spreadsheets, and presentations; AND (5) coordinating meeting and travel logistics (e.g., creating itineraries, finding airfare and hotels, identifying meeting locations). In addition, at all grade levels, you must be able to type at least 40 or more words per minute with 3 or fewer errors in a 5 minute sample. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. Do not copy and paste the duties or specialized experience from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer. Preview application questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12962243

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