Executive Administrative Assistant

Responsibilities

• Arranges complex and detailed travel arrangements (domestic & international) to include travel documents/applications/renewals, flights, hotels, transfers, itineraries, agendas, and any pre-read materials.
• Drafts, edits, and reviews correspondence, surveys, presentations, meeting minutes, and reports with exceptional accuracy and confidentiality. Exercises sound judgment in prioritizing and routing materials, ensuring critical items receive timely attention.
• Provides comprehensive administrative support to the department(s), delivering meticulous assistance to VP/GMs and leadership teams on special projects and initiatives.
• Proactively prepares and tracks complex expense reports, including reconciling all credit card receipts in Concur.
• Serves as a liaison for Sr. Leaders at VP or GM level as it relates to all administrative responsibilities for the function(s), and between other functional departments and across the organization.
• Interfaces directly with physician and healthcare professionals to initiate and manage contracts and coordinate travel and honorarium payments.
• Assists in the organization of company events, trade shows, and charitable activities.
• Tracks marketing expenditures and maintains budget records.
• Processes POs and invoices, adds new vendors to ERP system and interfaces with accounts payable.
• Partners cross-functionally on projects and reporting
• Orders, maintains and ensures availability of supplies and materials for the department.
• All other duties as assigned.
• MINIMUM QUALIFICATIONS AND REQUIREMENTS:
• Bachelors degree preferred. High School diploma required.
• Minimum 6 years of administrative experience supporting senior level leaders at the Director or Vice President level required.
• Thorough knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, and SharePoint) and Concur or a similar Travel & Expense system required. Experience using Adobe Acrobat and DocuSign preferred.
• Proven experience managing the planning and logistics of events and meetings both small and large scale.
• Demonstrated ability in end-to-end project management with proven ability to meet deadlines required.
• Excellent communication skills, both verbal and written, with the ability to communicate in a clear and understandable manner required.
• Excellent time management skills, ability to prioritize and use time effectively and efficiently required.
• Demonstrated ability to handle sensitive and confidential situations with tact and diplomacy, maintaining confidentiality and professionalism required.

Benefits

Additional Information

We are the people who give possibilities purpose BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities. Job Description Position Summary: Provides high-level administrative support to two senior executives within our Peripheral Intervention (PI) business unit, managing sensitive and time-critical information with discretion. Oversees complex scheduling and prioritization of meetings, deadlines, and presentations to ensure seamless execution. Organizes executive workload and coordinates multiple tasks simultaneously, including compiling and preparing confidential business data and strategic plans. Serves as a key point of contact for internal teams and external stakeholders such as customers, physicians, and corporate officers across U.S. and global operations. Collaborates closely with administrative staff in other departments and consistently maintains a professional and polished presence in this highly visible role.

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