Executive Assistant

Responsibilities

• This position requires heavy calendar management for busy executives spread across 3 US time zones from Eastern Time to Pacific Time, interacting with leaders both within and outside of Autodesk
• An interest in, or experience with, project management is important, as is the ability to travel globally up to 10% of the time - travel is expected to be mostly in the US
• In this role you will manage the executives' travel, and work closely with team members to coordinate team offsite meetings, take on projects as needed and be the first point of contact for external customers, partners, vendors and internal stakeholders
• You will be called upon to solve problems with urgency, such as scheduling last-minute meetings with senior executives, rescheduling meetings with short notice, and handling travel issues if or when they arise
• You will initiate and track purchase orders if needed, ensuring timely processing in accordance with Autodesk procurement policies and budget guidelines

Requirements

• 6+ years' experience supporting senior executives in a fast-paced, multinational environment
• Exceptional time management, organizational, and multitasking skills
• Excellent interpersonal skills
• Proactive and showing initiative
• Detail oriented
• Proficient in Microsoft Office tools, especially SharePoint, PowerPoint, Teams, One Note, Word, and Excel
• Proficient in heavy calendar management across multiple time zones, including helping manage calendars for VP as well as their senior staff when needed.
• Proficient in planning and managing international travel, including air, train and car transportation, visas, and hotels including expense report management and submission adhering to all travel policies
• Project and event management experience
• You are comfortable working with senior leaders and a wide array of external partners
• You are a thoughtful gatekeeper, able to gracefully say no to senior leaders and others to protect the executive's time when needed
• You have experience with collaboration, quality, details and structure
• You have experience with AI tools like Claude, ChatGPT, etc.
• You are a communications wizard, able to be clear, concise, and convincing in both written and spoken communications
• You are comfortable working independently to determine methods and procedures on new assignments seeking clarity when an obstacle is in your way
• You are Trustworthy, Collaborative, Accountable & Flexible
• You are a problem solver, willing to jump in when needed to fix problems, including outside of office hours on rare occasions
• Learn More
• About Autodesk
• Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
• We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
• When you're an Autodesker, you can do meaningful work that helps build a better w

Benefits

Additional Information

Job Requisition ID # 26WD99446 Position Overview The Platform Services and Emerging Technologies Organization is seeking an experienced, flexible, and proactive Executive Assistant to support 2 VPs and one Senior Director, as well as other senior leaders as needed. The ideal candidate will be comfortable with ambiguity, have the confidence to ask questions when needed, and work collaboratively with Chiefs of Staff and other Executive Assistants across the Platform Services and Emerging Technologies Division. A strong sense of urgency, ability to prioritize, and the ability to shift focus frequently are needed. Experience with AI tools is a plus, as is experience working with Developers and Engineers. This position will be hybrid based in the SF Bay Area, or can be 100% remote in the US or in Canada. This role reports to the VP, Platform Strategy and Technology Partnerships.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at autodesk? Share your experience