Alumni Officer

About the role

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process. Job Requisition ID: 2026-00539 Time Type: Full time Employee Group: Staff Job Category: Advancement and Alumni Engagement Employment Type: Permanent Department: Advancement and External Relations - Alumni Engagement Hiring Range: $71,827.90 - $89,784.87 Posting Information: This posting is for an existing vacancy. The internal posting deadline for this position is April 30th, 2026 , at 11:59PM. This is a Career Path position. The final level will be determined based on demonstrated skills and experience. Anticipated hiring ranges: USG 7: $60,384 - $75,481 USG 8: $65,973- $82,466 USG 9: $71,827 - $89,784 Job Description: Primary Purpose The Alumni Officer supports the Office of Advancement's goals to increase alumni engagement opportunities to further the Advancement pipeline. This position practices strategic outreach, involves alumni volunteers in opportunities that are mutually beneficial, and engages alumni in all life stages. The Alumni Officer works collaboratively within the Office of Advancement, working with Alumni and Development professionals across campus, as well as across campus with partners such as University Relations, Co-operative and Experiential Education, and Registrar's Office. The Alumni Officer also works with alumni volunteers world-wide to foster and strengthen relationships with other alumni as well as with the institution. Alumni Relations programs, activities and events include; Reunion, Homecoming, geographic alumni events, chapter and global ambassador run events, volunteer engagement programs, virtual events, outreach programs, athletics events, and all other engagement activities created to deepen and broaden engagement between alumni and the University of Waterloo. Each alumni officer position focuses on one portfolio; Volunteer Engagement, Outreach or Digital Services and Special Projects. Key Accountabilities Program Planning and Coordination - Research, develop, implement, execute and evaluate programs, events, and activities - Leverage and enhance existing activities, to engage local and international alumni communities and bridge the gap between all stakeholders - Work collaboratively to enhance relationships within the University of Waterloo community - Manage all aspects of day-to-day logistics for alumni programs, activities and events - Execute the University's high-profile alumni events, programs and activities, creating a best-in-class experience for alumni; this includes the oversight of co-op students and engaging student and alumni volunteers to deliver a meaningful experience for all visitors - Source and manage services with internal service departments and external vendors required to support events, programs, and activities - Engage alumni as volunteers and participants in on-campus and regional activities and events - Ensure consistency, accuracy and excellence in quality and content of messaging in all materials - Oversee systems and processes, updating, refining and streamlining as necessary - Provide support and execute the critical path goals - Contribute to strategic planning exercises - Support the preparation of and provide input into reports on events, programs and activities, including environmental scans, statistical reports, proposals and post-event reports Collaboration and Integration - Collaborate with alumni and development professionals within Advancement to facilitate programs, activities and events that include key alumni, donors and friends and enhance current activities - Maintain a network with a variety of departments on campus to facilitate the effective and efficient coordination of events, programs and activities - Support the campus-wide development and delivery of alumni activities through the use of event management tools - Provide functional direction to colleagues/staff supporting alumni programs and/or events - Develop and build strong relationships with university faculty and staff in support of successful programs, events and activities - Act as ambassadors for the University with the public, alumni, volunteers, donors and invited guests at University of Waterloo initiatives Budgeting - Provide regular program budget updates to the Senior Alumni Officer and/or Senior Director - Provide administrative support, oversight and reconciliation for programs, events and activities, including, adhering to budget projections, payment of invoices, tracking of monthly results and reconciliation of actuals against plan under the guidance of the Senior Alumni Officer or Senior Direct

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