Executive Assistant (C-Team Level)

About the role

ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth. ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system. ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future. Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific. Your day-to-day responsibilities Act as a trusted partner to the C-level Executives you support with a primary focus on time management, travel coordination, and logistics, ensuring their days run smoothly and efficiently. Proactively manage complex calendars across multiple time zones, making well-judged decisions on scheduling, prioritization, and meeting logistics, and anticipating needs to resolve conflicts before they impact executive effectiveness. Manage end-to-end travel planning and logistics, including international travel, itineraries, meeting coordination, and last-minute changes, resolving issues calmly and independently. Ensure executives are well prepared for meetings and travel by coordinating materials, agendas, and communication with internal teams, partners, and other stakeholders, handling coordination with discretion and sound judgment. Handle administrative routines and execution-focused tasks with accuracy and consistency, including coordination, follow-ups, and maintaining trackers, timelines, and action lists, with strong attention to detail and timely follow-through. Create, maintain, and organize documents, presentations, trackers, and spreadsheets, ensuring accuracy, clarity, and strong visual quality across both Microsoft Office and Google Workspace environments. Collaborate closely with other Executive and Administrative Support teams to ensure consistent, high-quality executive support and smooth coverage. This will require you to be tech savvy and able to quickly pivot between tasks.

Requirements

• You have 5+ years of experience as an Executive Assistant or similar role for senior leadership, ideally in a high-growth international company, and bring the following qualities:
• Full professional proficiency in English, both verbal and written (additional language skills are a plus)
• Excellent organisational and prioritisation skills, with the ability to manage competing demands calmly under pressure
• Strong attention to detail, you notice the small things that keep operations running smoothly and accurately.
• Confidentiality and trust, you handle sensitive and confidential information with absolute discretion and sound judgment.
• A proactive, anticipatory mindset - you spot issues before they arise and act independently to resolve them
• Strong interpersonal and communication skills
• Technical fluency across digital tools (e.g. Google Workspace, MS Office, and AI)
• Flexibility and adaptability in a fast-moving environment where priorities can shift quickly
• Application Process
• TA screening (30 min)
• Hiring manager and peer interview (45 min)
• Assignment
• 2 x executive stakeholder interviews (30 min each)
• Working at ICEYE
• How We Work (Our Values)
• Make the impossible possible : We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way.
• Be curious : Go deep, ask questions, listen carefully, and think critically. Understand the "why" behind decisions.
• See the big picture: Stay close to what's happening across the company so you can make better decisions. Consider how your work affects others.
• Drive effective teamwork: Create psyc

Additional Information

Role highlights: Job title: Executive Assistant (C-Team Level) Location: Espoo, Finland Department: Operations Employment type: Permanent Workplace model: Hybrid / Office Employment is subject to applicable security screening (incl. SUPO, where required) Why this role matters: As an Executive Assistant, you will be the gatekeeper for the executives you support, ensuring that they have timely and relevant information, are informed and coordinated, and able to perform their duties effectively.

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