Admin Executive

Responsibilities

• Perform administrative tasks including accurate data entry and timely reporting to support centre operations
• Manage student records by processing enrolments, transfers, and withdrawals efficiently
• Coordinate class operations by scheduling sessions, preparing and printing materials to ensure readiness
• Oversee inventory management through stock taking and packing of educational materials
• Assist with billing and collections to support financial coordination within the centre
• Maintain and update the Student Management System, including scheduling and classroom allocation, to optimize resource use
• Support daily centre operations and identify opportunities for process improvements to enhance efficiency
• Review Chinese learning materials to identify and correct errors, ensuring quality and accuracy
• Required competencies and certifications
• Proficiency in Microsoft Office, Google Workspace, or WPS Office to perform administrative and reporting tasks
• Bilingual proficiency in English and Chinese (spoken and written) to communicate effectively with stakeholders
• Strong organisational and multitasking skills to manage multiple administrative and operational duties concurrently
• Detail-oriented with a strong sense of responsibility and follow-through to ensure accuracy and reliability
• Good interpersonal and communication skills to collaborate with staff and students
• Availability to work on weekends to support centre scheduling needs
• Preferred competencies and qualifications
• At least a Diploma or equivalent qualification to meet educational requirements
• Minimum of 1 year of relevant work experience to perform core duties effectively

Additional Information

Company Overview Hua Cheng Education Centre was founded in 2000 by experienced NIE-trained teachers. The centre develops its own curriculum and teaching methods focused on Chinese language education. Job Summary You will manage student records, support class and centre operations, and maintain the Student Management System to ensure smooth administrative and operational workflows.

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